Support and Administrative Assistant

Support and Administrative Assistant

Permanent Representation of Malta to the European Union

Brussels, Belgium

The Permanent Representation of the Republic of Malta to the European Union is looking for a highly motivated applicant for the full-time position of Support and Administrative Assistant.

Role and Responsibilities:

Under the supervision of the Head of Administration, the successful candidate is required to perform secretarial, administrative and support tasks, and assist in internal and external activities/events. He/she will be expected to undertake duties in support of the various units of the Permanent Representation.

Duties include, but are not limited to:

• Carrying out a wide range of front-of-house and office administrative tasks;
• Event management and providing support as required during event(s);
• Providing support to diplomatic staff when/if the need arises;
• Managing diary, appointments and providing general support as necessary.

Selection Criteria include:

• Excellent organisational and time management skills, including attention to detail;
• Ability to take initiative and exercise discretion as evidenced through work-based examples;
• A flexible attitude in response to changing priorities and deadlines;
• Knowledge of Microsoft Office Suite (Outlook, Word, Excel, Teams) are considered an asset;
• Good command of English is required; knowledge of French and other Belgian languages are also considered an asset.

Evidence of the following would be considered an asset:

• Experience in working in a team within a multi-disciplinary environment;
• Work experience with/within other Permanent Representations, EU institutions or similar organisations and/or environments;
• A reference letter from the last employer.

Applicants are to fulfil the following Minimum Eligibility Criteria:

• Unrestricted legal right to live and work in Belgium/the EU;
• English language proficiency (written and spoken) at B2 level upwards in the Common European Framework of Reference for Languages (CEFR);
• Post-secondary education attested by certificates.

The starting gross annual salary is €32,960 paid locally on a monthly basis, which increases periodically upon renewals through payable increments subject to satisfactory performance, up to €50,622.83. The contract will be subject to the relevant provisions of Belgian law with respect to tax, labour and social insurance.

Applications, including a detailed CV and photo, are to be submitted by 12:00hrs of 23 August 2024 addressed to the Head of Administration on the following email: hr.maltarep@gov.mt . Applications received will be acknowledged. Shortlisted candidates must be available to attend a physical interview in Brussels, to be held in September 2024.

A copy of the Job Description may be requested on hr.maltarep@gov.mt or collected from the Reception desk at 25 Rue Archimède, Brussels.