SVN 2024/022 SV Senior Grants Assistant – BECAS – SST G6

POST DESCRIPTION

I. Position Information

Position title: Senior Sub-Grants Assistant

Position grade: G6

Duty station: San Salvador, El Salvador

Position number: 02

Is this a Regional, HQ, MAC, PAC, Liaison Office or Country Office based position? Country Office

Reports directly to : Sub-Grants Officer(Scholarships for Educational opportunities Project)

Number of Direct Reports: 0

II. Organizational Context and Scope

The “Scholarships for Educational Opportunities” project aims to mitigate irregular migration from El Salvador by increasing equitable access to formal educational opportunities for potential migrants and returnees to engender hope, prosperity, and positive self-worth in their lives. El Salvador, the smallest country in Central America, has a population of approximately 6.5 million inhabitants and over 1.4 million Salvadoran born citizens living in the United States, the second largest group of Latin Americans in the U.S.

To achieve the overall goal, the project will seek to accomplish three main objectives: 1) Incorporate Salvadoran returnees, potential migrants and their families into formal and non-formal education, skills development, job training, and placement; 2) Improve safe, eco-friendly, and inclusive learning environments in selected High Schools and technical education centers; 3) Demonstrate the impact of human capital investment to mitigate irregular migration through decision-making activities.

The intervention will seek to address the three reintegration dimensions as defined by IOM: 1) the individual-level addresses the needs and vulnerabilities of returnees, potential migrants, and family members; 2) the community-level response which addresses the vulnerabilities, and concerns of the communities and schools in the participating territories; and 3) the structural level which promotes good governance through engagement with local and national authorities and stakeholders and supports continuity of assistance through adequate local public service.

The Senior Sub-Grants Assistant will support the implementation of the project activities “Scholarships for Educational Opportunities” and will carry out their duties under the direct supervision of the Sub-Grants Officer in close coordination with the Chief Of Party .

III. Responsibilities and Accountabilities

1. Assist the Sub-Grants Officer to elaborate periodic narrative and/or financial reports, as well as weekly updates and other requests of information.
2. Follow-up on timely execution of the workplans estimated by implementing partners and monitor the completion of the results, in coordination with the Sub-Grants Officer.
3. In close coordination with the Sub-Grants Officer, organize on a regular basis team meetings to review with national project coordinators and implementing partners the planned progress against actual progress.
4. Prepare up-to-date information on the subgrants activities to assist in the elaboration of communication materials, press notes, information inquiries from the donor in coordination with the Sub-Grants Officer.
5. Participate in the recruitment process and supervision of implementing partner; monitor the work of contractors in accordance with IOM procedures and regulations.
6. Assist the Sub-Grants Officer to maintain effective relationships with relevant stakeholders such as implementing partners, civil society organizations and private sector entities.
7. Promote and facilitate a gender-based and human rights approach in all subgrantees implementation´s.
8. Provide technical support to the Sub-Grants Office related to the organization and participation in Programme meetings, workshops, and seminars, promoting synergies and coordination between team units and country teams, including.
9. Assist the Sub-Grants Office, in the technical liaison with relevant counterparts; as well as participate in technical coordination activities related to the development of subaward initiatives to be presented to the donor.
10. Assist the Sub-Grants Officer to improve streamlining between different subgrants finance and procurement follow-up, keeping up to date the financial and budgetary monitoring tools necessary for decision making.
11. Assist in organizing, logistics and coordination of meetings, official visits, conferences, workshops and events with donors, UN, international community, civil society, etc.
12. Prepare and keep tracking of business correspondence, executive reports, meeting minutes and translating or interpreting when required.
13. Undertake other duties that may be assigned which are commensurate to the position.

IV. Required Qualifications and Experience

Education

• University degree in in Administration, Economics, Social Sciences or a related field from an accredited academic institution with four years of relevant professional experience; or
• Master’s degree in the above fields will be an advantage.

Experience

• Proficient in computer applications.
• Experience working with international cooperation and international humanitarian organizations is an advantage.
• Familiarity with financial and business administration.
• Sound and proven understanding of internal and international migration issues in the North of Central America;
• Experience in liaising with civil society organizations, international organizations and the private sector is a plus;

SKILLS

• Strong analytical, planning and people management skills. Ability to prepare clear and concise reports. Proficient in computer applications.
• Excellent communication skills. Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking. Ability to work effectively and harmoniously with colleagues from varied cultures and professional background.

V. Languages

Required

Fluency in English and Spanish (oral and written).

VI. Competencies1

Values

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies- behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision. Assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking & vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.