Open to both internal and external candidates
Category: National Officer, NOB
Type of appointment:
Special Short Term (9 months with a possibility of extension)
Estimate start date: As soon as possible
Closing date :22-oct.-24
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Chief of Mission (CoM)) and direct supervision of the Resources Management Officer (RMO) and, in close collaboration with the Regional Office for West and Central Africa in [Senegal], and in close coordination with the Department of Financial and Administrative Management (DFM) at Headquarters (HQ), the Administrative Centres in Manila and Panama City, the Finance Officer will be responsible and accountable for supporting and coordinating the budgetary and financial functions of the Senegal Country Office (CO) and its Sub-Offices.
RESPONSIBILITIES AND ACCOUNTABILITIES:
- Provide support to the RMO in monitoring and overseeing the financial management for all activities in the CO including the oversight of financial expenditure and accountability.
- Undertake preliminary financial analysis of programmes/projects implemented in the CO, monitor budget control processes, and follow up on the implementation of effective internal controls and the design and functioning of the financial resources management system.
- Provide technical support to the Programme/Project Managers throughout the programme/project cycle to enable compliance with IOM’s policies and procedures and any donor specific requirements.
- Ensure that accounting data are properly entered into the ERP system, in accordance with IOM’s financial rules, regulations and practices, ensure the maintaining of accurate financial records including electronic and hard copies of all financial supporting documentation.
- Assist the RMO in reviewing monthly accounting closure records and returns for accuracy, ensure that these are submitted on a timely manner and completed according to IOM’s Accounting Policies and Procedures.
- Assist in preparation of annual budget for the CO and the budgets for all new programmes/projects.
- Inspect the Payroll versus programme/project budgets by ensuring that salaries are correctly allocated to the respective programmes/projects consistently with IOM’s projectization criteria.
- Coordinate and prepare the programme/project financial reports in accordance with IOM and donor regulations, requirements and established procedures.
- Liaise with relevant Units at HQ, Administrative Centres and the Regional Office regarding accounting, financial and administrative activities of the CO; provide technical inputs for reports on the financial situation of the CO.
- Supervise and manage the Finance Unit’s staff. Support the RMO in supervision of the CO’s administrative management functions, including recruitment, personnel administration, and other related activities, in accordance with IOM’s policies and procedures.
- Assist the RMO in forecasting cash flows according to the activities in the CO and ensure daily control of funds disbursed; verify that programme/project funding is received in accordance with donor agreements.
- Make recommendations on procedural improvements and contribute to the training of staff in the areas of accounting, finance and compliance to financial procedures. Facilitate and support capacity building and knowledge sharing in finance/accounting and budget field.
- Provide support to RMO/SRMO in facilitating the financial audit of the programmes/projects in accordance with the donor agreements.
- Perform such other duties as may be assigned.
REQUIRED QUALIFICATIONS AND EXPERIENCE
Education
- Master’s degree in Accounting, Business Administration, or a related field from an accredited academic institution with two years of relevant professional experience; or,
- University degree in the above fields with four years of relevant professional experience.
- Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be an advantage.
Experience
- Experience in accounting, financial management and reporting;
- Experience in preparing clear and concise financial and management reports;
- Experience working in and with international institutions;
- Experience with internal control assessment, internal or external audit;
- Previous work experience in the Region is an advantage; and,
- Previous working experience in emergency operations is an advantage.
SKILLS
- Knowledge of International Public Sector Accounting Standards (IPSAS);
- Knowledge of IOM/UN accounting system, software and procedures, Common System regulations, policies and procedures are a distinct advantage;
- Familiarity with financial oversight and public administration is an advantage; and,
- Knowledge of MS Office products and good computer literacy skills are required.
Language
-
Required
Fluency in French, Wolof and English is required.
REQUIRED COMPETENCIES
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Managerial Competencies – behavioural indicators level 2
Others
Internals of the Organization and NMS candidates, as well as external female candidates, will be considerred as first-tier candidates. This vacancy is also open to second-tier candidates.
The appointment is subject to funding confirmation.
Appointment will be subjectto certificationthat thecandidate is medically fit forappointment, accreditation, any residency or visarequirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
How to apply
Interested candidates are invited to submit theirapplications via e-mail to: reciomsenegalco@iom.int referring to this advertisement in the subject: “SVN-CO-003-2024 – and complete name”. Application must contain a CV and a cover letter.
Only shortlisted candidates will be contacted.
Posting period :
From October 8th, 2024 to October 22th, 2024