TAEC Administrative Program Assistant

Apply now Job no:533396
Work type:Classified Staff
Location:Eugene, OR
Categories:Administrative/Professional, Administrative/Office Support, Planning/Project Management

Department: UESS – Tutoring and Academic Engagement Center
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.43 – $26.00 per hour
FTE: 1.0

Review of Applications Begins

March 11, 2024; position open until filled

Special Instructions to Applicants

To be considered for this position, please upload the following documents with your online application:
• A resume
• A cover letter highlighting how your knowledge, skills and experience qualify you for the requirements, competencies, and qualifications outlined in the job posting.
• The names of at least three professional references, their e-mail addresses, and telephone numbers

Department Summary

This position is housed in the Tutoring and Academic Engagement Center (TAEC), a unit within the Division of Undergraduate Education and Student Success (UESS).

UESS promotes academic excellence, universal access, engagement, and achievement for the student scholar. UESS programs focus on the educational trajectory of the student by providing opportunities and services essential for progress toward scholastic objectives and intellectual development. UESS departments and programs serve the entire population of UO undergraduate students and partner closely with other campus units to support student success and engagement.

At the Tutoring and Academic Engagement Center (TAEC) students find resources and services to enhance their learning and academic performance through tutoring, classes and workshops, individual learning consultations, graduate school test prep, and supplemental instruction. These resources are instrumental in helping students fill in critical subject and skill gaps, strengthen their academic performance, and help them make solid progress toward achieving their educational goals.

Position Summary

The Administrative Program Assistant (APA) provides administrative and operational support to the Tutoring and Academic Engagement Center (TAEC) and assists with the coordination of services.

The APA serves as the point of contact for the test preparation program, including managing the registration, payment verification, scheduling, room assignment requests, ordering materials, and instructional support. In collaboration with TAEC staff, the APA organizes and arranges events; supports TAEC programs including annual workshop series, Peer Academic Coaching, Class Encore, Summer Bridge, and Undergraduate Support Program; and coordinates the promotion of services to students and campus partners.

The APA provides administrative support to the AVP (Assistant Vice Provost) for Academic Success, primarily managing the AVP’s calendar and arranging individual and group meetings. The APA assists with IT and learning material inventory; maintains files, procedures, and records; and assists with regular reporting. The APA undertakes assigned projects from set-up to completion with minimal guidance.

Due to the sensitive nature of personnel information, the ability to maintain confidentiality standards is of the utmost importance. The APA reports to the Assistant Vice Provost for Academic Success.

The APA must exhibit professionalism, collegiality in a team environment, and the ability to contribute to a welcoming and professional atmosphere in the office. This person must be culturally competent, with the ability and commitment to work with individuals from diverse backgrounds.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.

Professional Competencies

• Strong written and interpersonal communication skills, including the ability to write and speak on behalf of TAEC regarding its programming, policies, and procedures.
• Demonstrated organizational skills with the ability to prioritize and multi-task effectively in a fast-paced, detail-oriented, and time-sensitive environment.
• Demonstrated proficiency with MS Office Suite (or similar), especially calendaring, email, and word processing software.
• Demonstrated ability to problem-solve and resolve issues with minimal supervision.
• Ability to produce professional correspondence, documents, and presentations.
• Demonstrated ability to work collegially and collaboratively with diverse internal and external constituencies.
• Demonstrated understanding of issues facing diverse groups, e.g., low-socioeconomic, first-generation, underrepresented, non-traditional, disadvantaged, and under-prepared individuals.

Preferred Qualifications

• Experience working in a higher education setting.
• Experience with Drupal, WordPress, or similar platforms to update website content, and/or experience with social media platforms.
• Experience with event planning and coordination.
• One year of professional experience implementing programming or project management.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .