Talent Group for HR Assistants, GS-5 (HR Administration, HR Payroll & Offboarding), Global Shared Services Centre, Budapest, Hungary

UNICEF is seeking candidates to support the HR Administration and HR Payroll & Offboarding Sections as Human Resources Assistants at the GS-5 level in the Global Shared Services Centre in Budapest, Hungary. This is a great opportunity for career development in a fast-paced, multicultural context and for taking the first step towards an international career as part of the UN family.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, results

UNICEF’s Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Business Information and Technology. To improve global efficiencies in recruitment, UNICEF Global Shared Services Centre Operations Section is also setting up a new Recruitment Administration Services (RAS) unit and is seeking a Human Resources Assistants (GS5).

Our mission is to be a Centre of Excellence for the global delivery of efficient services within a culture of customer service, continuous business improvement, knowledge-sharing and innovation to support the effective achievement of UNICEF’s program results worldwide.

How can you make a difference?

UNICEF is seeking candidates to support the HR Administration and HR Payroll & Offboarding Sections as Human Resources Assistants at the GS-5 level in the Global Shared Services Centre in Budapest, Hungary.

The Sections deliver high quality, responsive, timely and equitable human resources services for UNICEF offices which include onboarding, staff entitlements, benefits, separation and other administration support. This is a great opportunity for career development in a fast-paced, multicultural context and for taking the first step towards an international career as part of the UN family.

Key functions, accountabilities and related duties/tasks for HR Assistants:

• Monitor staff personnel records and perform necessary administrative actions on contractual status, entitlements, benefits and allowances
• Maintain staff records and profiles updated in SAP-HR system
• Draft and manage correspondence to follow up on staff contractual status and request recommendations
• Maintain and update electronic reporting system for Human Resources processes and status changes
• Be responsible for understanding changes in policy procedures
• Ensure appropriate action is taken in accordance with relevant policy changes
• Prepare and initiate major Human Resources documents

As an advocate for every child you will have…

• A competitive salary which is exempted from paying national income taxes in Hungary on United Nations emoluments with a net minimum monthly salary of approximately HUF 610,000
• Hybrid work opportunity
• Holidays and leave, including 30 days of annual leave per year
• Parental leave
• Dependency allowance
• United Nations sponsored medical insurance plan
• Pension plan
• Optional life insurance plan
• Access to professional development and learning programs, online learning and learning path
• Access to staff well-being support
• Access to career development support

To qualify as an advocate for every child, you will have…

Minimum requirements:

• Education:

• Completion of secondary education (high school diploma) is required.
• For candidates without university degree, five years progressively responsible Human Resources working experience is required.

• Work Experience:
• at least 5 years of relevant work experience in Human Resources or related field is required for candidates without university degree.
• Minimum 3 years of relevant work experience in Human Resources or related field is required for candidates with completed bachelor’s degree. A relevant master’s degree may replace an additional two years.

• Excellent time management skills, attention to details and ability to plan and prioritize.
• Customer-oriented with strong administrative and organizational skills.
• Effective interpersonal skills with proficient written and verbal communication skills.
• Working knowledge of the Microsoft Suite products (MS Word, MS Excel, and MS PowerPoint).

• Language Requirements:

• Fluency in English (verbal and written) is required.

Desirables:

• Developing country work experience and/or familiarity with emergency.

• Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish), particularly French anshaerd Spanish, is an asset.
• Work experience in shared service centre context is an asset.
• Experience in working in enterprise resource planning system, especially in SAP.

 

Applicants must be nationals of EU countries or in possession of a valid work permit. Please attach a copy of your work permit to your application submission.

General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate MFA accreditation for locally recruited staff.

For every Child, you demonstrate…          

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others 

 

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

In this role, you will collaborate with colleagues across multiple locations. For effective collaboration, we encourage flexible working hours that accommodate different time zones while prioritizing staff wellbeing.

UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.