Team Administrator

Job Description

Team Administrator

No. of Positions: 2, WaterAid International Programme Directorate is recruiting two Team Administrators for its Programme Support team and Programme Funding team.

Contract: Permanent, Full time

Salary: 25,393 – 26,663 with excellent benefits

Location: London, UK

Hybrid Working: A minimum of 40% of working time is spent face to face, either in London office, or as a result of external engagement or travel for WaterAid. WaterAid is located at Canary Wharf, London and this will be your location and contract base.

About WaterAid:
Want to use your skills in effective team support and administration to play a vital role in making clean water, decent toilets and good hygiene normal for everyone everywhere?

We need passionate, creative and dedicated people. In return, you will be encouraged and empowered to be yourself at your very best. Together, we will make a bigger difference.

Join WaterAid as Team Administrator in the Programme Support Unit to change normal for millions of people so they can unlock their potential, break free from poverty and change their lives for good. On top of that you’ll be joining a 2020 Great Place to Work award-winning organisation.

About the Teams:
The WaterAid Programme Support Unit (PSU) is a diverse, motivated, and fun group of technical experts, specialists, advisors, and managers, passionate about bringing sustainable water, sanitation and hygiene (WASH) access to the world’s poorest and most marginalised people. PSU exists to coordinate organisational thought leadership on WASH, provide specialist support, normative guidance, learning, knowledge management, and planning, monitoring, evaluation and reporting support across the organisation, particularly to WaterAid’s country programmes.

The Programme Funding Team Administrator is part of the WaterAid UK’s Programme Funding Team within the International Programmes Department. The PF team contributes to WaterAid’s mission by cultivating and securing income from donors for all of WaterAid’s programmes globally. Within the PF Team there are four sub-teams: business development, bid management, restricted funding compliance and strategic funding. The four team leads, alongside the Head of PF, make up the PF senior management team. The team works across twenty country programmes in Africa and Asia and with WaterAid federation members in the US, Canada, Sweden, Japan and Australia.

About the Role:
As our Team Administrator you will support the management team to be their most effective by organising diaries, meetings and travel. You will play a key administrative function across the team, supporting with financial processes, managing office systems, visitor support, recruitment and staff onboarding, consultancy contracting and effective team meeting management and communications.

This is a great role to apply your significant general administrative and to build your executive support skills.

This is a varied role and will suit someone who thrives in a busy environment and across cultures and time zones, enjoys varied tasks, and has extremely strong administrative and time management skills.

About you:

• Experience in office and team administration and be adept with computer / IT systems (particularly Microsoft 365 packages).
• Your enthusiasm and proactiveness in getting tasks done, problem solving and attention to detail.
• Your excellent verbal and written communications skills.
• Your ability to provide support to both teams and individuals at all levels.

Closing date: Applications will close at 23:59 on 8th January 2024. Shortlisting and interviews may take place on a rolling basis and the application process will close if a suitable candidate is found before the advertised closing date.

How to Apply: To see the full job pack, please click ‘Apply’. Please apply by submitting your CV and a cover letter in one document in either Word Document or PDF format.

In your cover letter, please respond to the following question in a separate paragraph of no more than 300 words: “What are the three most important ‘ways of working’ that should exist between and team administrator and the team/team’s management that result in greater team effectiveness?”

Pre-employment screening: To apply for this post, you must be able to demonstrate your eligibility to work in the UK. All our vacancies require a basic Disclosure and Barring Service (DBS) check to comply with our Safer Recruitment policy.

Our Benefits:

• 36 days’ holiday (including 8 Bank Holidays)
• Option to buy an extra 5 days annual leave
• We offer a generous pension plan with employer contribution of up to 10%
• Wide range of flexible and agile-working arrangement
• Season Ticket Loan
• Free annual eye tests
• Pay as You Give charitable giving scheme
• Enhanced Maternity and Adoption/Surrogacy pay, Shared Parental Leave and Paternity Leave
• Sabbaticals
• Volunteer Day

Our Commitment

Our People Promise:
We will work with passion and focus to ensure safe and sustainable water, toilets and hygiene are available to everyone, everywhere. WaterAid is a place of purpose – where people have a real commitment and shared responsibility for the impact we have. We are a global community with diverse backgrounds and perspectives, motivated by inspiring, stimulating work. We are determined to put the wellbeing of our people first, to be a place where people feel safe and able to contribute their voice and truly live our values.

Equal opportunities:

We are an equal opportunity, disability-confident employer and are dedicated to achieving the highest standards of diversity, equity and inclusion. We welcome applications from people of all backgrounds, beliefs, customs, traditions and ways of life. This includes, but is not limited to, race, gender, disability, age, sexual orientation, religion, national or social origin, health status, and economic or social situation.

Safeguarding:

We are also committed to protecting everyone we come into contact with. We have a zero-tolerance approach to abuse of power, privilege or trust across our global work, and any form of inappropriate behaviour, discrimination, abuse, bullying, harassment, or exploitation. Safeguarding the people and communities we work with, our staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities extremely seriously.