Team Assistant

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Description

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This position is located in the United Nations Project Office on Governance (UNPOG), Division for Public Institutions and Digital Government (DPIDG), Department of Economic and Social Affairs (DESA). The position is based in Incheon, Republic of Korea. The Office’s mandate is to assist countries in strengthening their public administration capacities to translate the Sustainable Development Goals (SDGs) and other internationally agreed goals into institutional arrangements, strategies and programmes at the country level. Its projects aim to fulfill the objectives by implementing activities under three components: i) Research and Policy Analysis; ii) Capacity Development and iii) Networking and Outreach. The incumbent is under the overall guidance of the Director of the Division for Public Institutions and Digital Government (DPIDG) and under the direct supervision of the Head of UNPOG.

Responsibilities

Within delegated authority and under the direct supervision of the Head of UNPOG, the Team Assistant will be responsible for the following duties:

• Provides a broad range of general office support to help ensure the smooth functioning of UNPOG’s activities.
• Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
• Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action as required.
• Receives phone call and visitors, and responds to routine inquiries and information requests, including drafting routine written responses, or routes to appropriate personnel for handling as required.
• Maintains files (both paper and electronic) and databases for work unit.
• Updates and maintains large distribution lists; assemble documents, reports and other materials for global dissemination, where possible using electronic formats; coordinates courier services.
• Performs basic data entry and extraction functions.
• Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g. travel requests, expense claims, vouchers, visa applications, etc.).
• Operates and maintains a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc.
• Supports in domiciliation for new staff.
• Performs other duties as assigned, e.g., organizes and coordinates administrative arrangements for workshops, conferences and translations.

Work Experience

• A minimum of two years of experience in administrative and general office support or related areas is required. Experience in conference support is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Source: https://careers.un.org/jobSearchDescription/230244?language=en

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