FUNCTIONAL RESPONSIBILITIES

Under the supervision of the First Reporting Officer, the Team Assistant provides support in the development and administration of specific actions within the Communications and Logistics team and is responsible for the following key functions:

• Receive and inspect the delivery of package and check against purchase order and items once in the custody of the UNIDO Receiving Area at the Headquarters.
• Ensure accurate recording and prompt delivery of all incoming and outgoing deliveries.
• Maintain an inventory of the office supplies and equipment in the UNIDO Storeroom and monitor the level of stock in-order to re-order automatically when the minimum stock levels are low.

• Collect surplus office supply items and return them to the storeroom for re-use/disposal.
• Check work orders for completeness, register them in the Electronic Inventory Management System before handing out the required items, and ensure safety and security of the storeroom inventories.
• Serve as the main focal point for liaison with the LTA/provider of stationery and office equipment for Headquarters and create Shopping Cart/Purchase Orders for procurement of office supplies and equipment
• Maintain an up-to-date filing system (both paper and electronic) and databases related to work.
• Provides UNIDO personnel with the necessary user credentials to utilize contracted courier services, including DHL, and offers assistance or direction in the effective use of these services.
• Serves as a team-member that backstops the Communication and Logistics Team, responsible for the monitoring of office printing machines and ordering office paper for printers, their deliveries and liaison with UNOV on their procurement.