Team Assistant

Regional Context:

The South Asia Region (Afghanistan, Bangladesh, Bhutan, India, Maldives, Nepal, Pakistan, and Sri Lanka) is at a crucial stage of development. The rapid economic growth, driven by urbanization and demographic dividend, that was helping to reduce poverty has now been hindered by the challenges of the COVID pandemic. South Asia has been particularly hard hit by the pandemic. The severe forms of exclusion in the Region and disparities based on ethnicity, caste, and gender will exacerbate the challenges of the pandemic! Even before these latest challenges, rapid growth had been accompanied by increased congestion and pollution in cities. South Asia, more than other regions, has been affected by changes in temperature and extreme weather event. Additional challenges are that South Asia is underperforming in exports, has large informal sectors and low female labor force participation rates. All these challenges must be addressed to secure rapid growth in coming decades. Private sector-led growth, focused on investments in infrastructure, energy, logistics and cities are essential to generate the jobs needed to employ South Asia’s sizeable youth population. At the same time, the region needs to continue building human capital so that South Asia’s population is well equipped for the jobs of the future. 

Country Context: 

India houses 17.7% of world’s population and the most populous democracy in the world.  India is a federal country consisting of 28 states and 8 union territories. The country has experienced strong growth and poverty reduction in the past 2-3 decades.  Currently a lower middle-income country, India is on track to reach upper middle-income status in the next decade and aspires to become a developed economy by 2047 when it celebrates the 100th year of independence.  While post-Covid recovery has been strong (with the economy growing at 6-7% per annum), achieving India’s ambition requires faster economic growth; and taking advantage of its large and young population requires more jobs for the youth and women. Now the 5th largest economy in the world, and after successful G20 Presidency, India is increasingly seen as a leading voice and a source of development knowledge for the Global South. India is the single combined largest (IBRD and IDA) client with 96 projects currently under implementation totaling $19.8 billion. In FY 18, India graduated from IDA. Annual commitment was at 4.38 billion USD of new IBRD lending in FY23. India portfolio is multisectoral, diverse, with projects at both the central and state levels spanning [13 Global Practices]. The excitement and challenges with working in the context of India’s federal structure, managing sub-national engagement as part of the Bank’s advisory and operational programs, makes the position uniquely attractive. The World Bank in India

Please note that this is a country office position in India subject to Local Recruitment under the New Delhi India Compensation Plan. If a staff member holding an HQ/ International Position is selected into this Position, then the staff member would convert to a Local Appointment (i.e., a local salary and no expatriate benefits.)

Background & General Description:

The World Bank India Country Program is seeking Three (3) Team Assistants.  Mapped to the Country Management Unit (CMU), Team Assistants will support Global Practices team/Country operations across the spectrum of activities supported by the World Bank in India.  

Reporting Lines

The Team Assistants will report directly to the Operations Manager, India, and work under the guidance of respective ACS Coordinator. 

Duties and Accountabilities:

Project support:

• Carry out full range of administrative support work, including managing processes and monitoring schedules related to their team’s/unit’s products and task.
• Assist Project teams with field visits, routine mission scheduling, tracking day to day activities for assigned projects.
• Support with hiring of consultants and firms using appropriate office procedures and systems.
• Assist team in preparing/drafting variety of standard documents needed for various stages of the project cycle, incorporate agreed comments into documents, quality enhancement for all mail and document editing.
• Learn and understand about different IT platforms (Operations workspace, Admin Portal, ST Payment, and RFX) purpose and usage for various administrative tasks.
• Classify bank official documents as per records management principle and store them in World Bank official repository.
• Draft routine correspondence materials, using proper grammar, punctuation, and style.
• Maintains current distribution list, phone/address lists of projects/product contacts.
• Logistical support for various events, e.g., conferences, workshops, negotiations, etc.

Other duties:

• Provide back-up support for other staff and Task Team Assistants/Program assistants on project and administrative tasks across the office, when required.

Selection Criteria

• The successful candidates should be holding:
• Minimum bachelor’s degree.
• 3 year’s working experience in administration; logistics; business management service, or other relevant fields.
• Highly organized and time-conscious in performing assigned tasks.
• Effective working in a team, with excellent inter-personal skills
• Ability to work across boundaries and proactive in tackling work challenges.
• Strong English language skills (verbal and written), including ability to draft a variety of correspondence and edit materials using proper grammar, punctuation.
• Proficiency in key business tools for managing quantitative and logistic tasks, when necessary.

Source: https://worldbankgroup.csod.com/ats/careersite/JobDetails.aspx?id=26832&site=1