Team Assistant and Office Manager

The European Association of Public Banks (EAPB) is looking for a motivated and highly organised Team Assistant and Office Manager to join our Brussels-based team.

EAPB gathers member organisations — including public banks, funding agencies, and banking associations — from 18 European countries. We represent the interests of over 90 financial institutions at EU level. With a combined balance sheet of around EUR 3,500 billion and a market share of approximately 15%, our members are a key pillar of Europe’s financial landscape.

Your Responsibilities

As part of a small, dynamic team, you will contribute to the smooth running of our association by handling a wide range of administrative and managerial tasks, including:

• Executive assistance to the Secretary-General
• HR and payroll coordination (timesheets, holiday allowances, implement best practices in health & safety)
• Managing team agendas, travel arrangements, and meetings
• Bookkeeping: processing invoices and expenses, coordinating with the accountant
• Maintaining mailing lists and membership contacts
• Managing supplier contracts and procurement processes
• Supporting event organisation (on-site, online, and abroad)
• Handling AISBL administrative requirements (Belgian Gazette, UBO Register, KYC)
• Uploading website content (as Communications Manager back-up)
• Coordinating office facilities with our co-tenant
• Providing general administrative support

Your Profile

• Solid education and at least 1 year of relevant experience in office administration
• Excellent command of English and French (written and spoken); German is an asset
• Very good IT skills and ease with digital tools
• Flexible, well-organised, and detail-oriented
• Able to work independently and as part of a multicultural, international team
• Willingness to occasionally travel within Europe

What We Offer

• A full-time, permanent contract under Belgian law, starting as soon as possible
• A hybrid work mode (remote and office-based in Brussels)
• The opportunity to play a key role in influencing public discussion on the role of public banking in Europe’s economic development and social cohesion
• Be part of a friendly, dynamic, and international team in the heart of the EU district in Brussels

Remuneration Package

• Competitive salary
• Lunch and ecological product vouchers
• Additional conventional holidays
• Transport allowance
• Private health coverage

Interested?
Please send your CV and a short motivation letter to: marcel.roy@eapb.eu by April 27. 

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