Team Assistant and Office Manager

Team Assistant and Office Manager

EAPB – European Association of Public Banks

Brussels, Belgium

The European Association of Public Banks (EAPB) is looking for a motivated and highly organised Team Assistant and Office Manager to join our Brussels-based team.

EAPB gathers member organisations – including public banks, funding agencies, and banking associations – from 17 European countries. We represent the interests of over 90 financial institutions at EU level. With a combined balance sheet of around EUR 3,4.trillion and a market share of approximately 15%, our members are a key pillar of Europe’s financial landscape.

Your Responsibilities

As part of a small, dynamic team, you will contribute to the smooth running of our association by handling a wide range of administrative and managerial tasks, including:

• Executive assistance to the Secretary-General;
• HR and payroll coordination (timesheets, holiday allowances, implement best practices in health & safety);
• Managing team agendas, travel arrangements, and meetings;
• Bookkeeping: processing invoices and expenses, coordinating with the accountant;
• Maintaining mailing lists and membership contacts;
• Managing supplier contracts and procurement processes;
• Supporting event organisation (on-site, online, and abroad);
• Handling AISBL administrative requirements (Belgian Gazette, UBO Register, KYC);
• Uploading website content (as Communications Manager back-up);
• Coordinating office facilities with our co-tenant;
• Providing general administrative support.

Your Profile

• Solid education and at least 1 year of relevant experience in office administration;
• Excellent command of English and French (written and spoken); German is an asset;
• Very good IT skills and ease with digital tools;
• Flexible, well-organised, and detail-oriented;
• Able to work independently and as part of a multicultural, international team;
• Willingness to occasionally travel within Europe.

What We Offer

• A full-time, permanent contract under Belgian law, starting as soon as possible;
• A hybrid work mode (remote and office-based in Brussels);
• The opportunity to play a key role in influencing public discussion on the role of public banking in Europe’s economic development and social cohesion;
• Be part of a friendly, dynamic, and international team in the heart of the EU district in Brussels.

Remuneration Package

• Competitive salary;
• Lunch and ecological product vouchers;
• Additional conventional holidays;
• Transport allowance;
• Private health coverage.

Interested?

Please send your CV and a short motivation letter to: marcel.roy@eapb.eu by April 27.