Team Lead

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Description

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OBJECTIVES OF THE PROGRAMME

As part of the overall Business Operation Support Division (BOS) to the Regional Office, the Operations and Support Services unit (OSS) ensures the provision of infrastructure and support services in the area of property management, construction and security of Regional Office and country Offices, office furniture, supplies and equipment, inventory management system, travel support and conferences, meetings, privileges & immunities, concession contracts and contacts with local Host Government Authorities.

DESCRIPTION OF DUTIES

Confirm the sustainable reliability of WHO premises across the EMR region, including the office buildings and warehouses, by:

• Developing a comprehensive preventive and predictive maintenance plan including major repair and capital replacement for the main equipment/property, and ensuring that, buildings’ facilities are operating as intended and incompliance with the manufacturers’ recommendations and industries’ best practices within the designated leased areas of the building.
• Managing the proposed redundant solutions for the critical utilities to ensure effective business continuity plans to the organization, by reviewing and recommending the technical & financial proposals of the potential vendors, supervising the implementation, to ensure the efficient outputs.
• Determining the appropriate space allocation and identify functional improvements in the office space management system and coordinate the implementation by making recommendations on organization-wide space allocation, providing alternative scenarios to meet user and corporate evolving needs.

Support the country offices to deliver their program in the area related to the facility management through:

• Consulting with the WCO’s team to issue the Request For Proposals, complete with all the project documents, clear the evaluation of the technical proposals based on the predetermined evaluation criteria, select the successful bidder, and approve the related contractual agreements in accordance with local mandates and international construction standards.
• Leading the successful implementation of the projects, certifying the payment, and managing the hand over to the end user.
• Design and propose environmentally friendly facilities and associated services, through innovative and green building applications, to minimize the cost of energy consumption, reduce carbon footprint, and ensure value for money.

In coordination with HQ, prepare, manage, follow up and report the long-term plan for WHO’s owned buildings across the region, to cover:

• Construction, renovation, and rehabilitation of WHO’s premises.
• Major repair and capital replacement of the buildings’ facilities.
• Building security, and security related equipment to ensure the availability of Minimum of Security Standard (MOSS) for WHO’s premises.

Coordinate with the operational teams in the country offices together with HQ to collect, verify, update all required information, and submit the annual report of the premises database for the owned, rented and provided free of charge WHO premises, to enable submitting the annual financial report to the WHO member states.

Control and address critical ad hoc challenges that may be necessary outside of the approved plans & budget, recommend solutions to unusual engineering problems and provide expert technical advice on overall policies, procedures, and guidelines relevant to the position.

REQUIRED QUALIFICATIONS

Education

• Essential: Advanced university degree (master’s degree) in engineering, business, public administration, or related field
• Desirable: Additional qualification in business and/or project management, health services administration or related field.

Experience

• Essential: At least 7 years of experience, with international exposure, in the property and facility management, construction, project management and maintenance & operation systems.
• Desirable: Relevant work experience, with special focus on administrative and financial rules, procedures, and practices, within the World Health Organization and/or other UN agencies.

Use of Language Skills

• Essential: Expert knowledge of English.
• Desirable: Knowledge of French. Knowledge of Arabic.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2403609

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