Technical Support Administrative Coordinator

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

The Office of Institutional Integrity (OII) is looking for a self-motivated Administrative Coordinator, who enjoys working as part of a team, is capable of handling complex tasks, and has creative approaches to everyday challenges. Reporting directly to the Chief of OII, the Administrative Coordinator will perform administrative duties, support office communications, and actively collaborate with both internal OII team members and external partners to achieve organizational goals.

OII plays a key role in leading the IDB Group’s integrity efforts. The Office is responsible for investigating information in connection with prohibited practices (i.e. fraud, corruption, collusion, coercion, misappropriation, and obstruction of investigations) in IDB Group-financed activities, as well as conducting prevention activities designed to identify and manage the risk that prohibited practices or similar misconduct may occur in IDB Group-financed operations. Additionally, OII provides training and outreach to internal and external stakeholders on how to manage integrity risks.

What you’ll do

• Efficiently manage tasks in a fast-paced environment, maintaining attention to detail, discretion, and a positive attitude.
• Organize and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items.
• Analyze, prepare, and manage cross-debarment notices and related documents, coordinating with the Secretary of the Sanctions Committee and integrity offices of other Multilateral Development Banks.
• Conduct research for investigative and preventive teams, providing background analysis and technical content, and proofreading internal documents for quality and compliance.
• Manage the Knowledge/Learning events database, including logging activities and handling registration processes.
• Draft, edit, and design OII’s Annual Report as the Office’s flagship publication.
• Produce and edit original content regarding OII’s work in Spanish and English, including reports, bulletins, blog posts, and brochures.
• Design knowledge products that highlight integrity risk management in IDB Group-financed operations.
• Coordinate and maintain OII’s internal and external web pages.
• Communicate with stakeholders about IDB Group’s integrity efforts and OII’s performance and prepare regular progress reports.
• Provide advice and guidance to colleagues on administrative, branding, and communications matters, while proactively sharing information to enhance efficiency and promote knowledge-sharing.
• Serve as a backup for other administrative tasks as needed.

What you’ll need

• Education: Bachelor’s degree in communications, graphic design or a related area, or in a field related to international development (e.g., Public Administration, International Affairs, Economics, Law).
• Experience: A minimum of 2 years of professional experience in an international context is highly desirable, with a special focus on administration and communications. Experience in areas relating to integrity (e.g., compliance, investigations, public procurement) is a plus. The ideal candidate will have a clear, engaging style and be capable of translating complex issues into easily understandable and compelling language. Additionally, proficiency in graphic design is essential, with the ability to create visually appealing and effective designs that enhance communication materials.
• Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Requirements

Citizenship:

• You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents).
• Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

Staff:

-International: International staff contract, 36 months initially, renewable upon mutual agreement.

What we offer

The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

International Staff:

-A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.

-Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave.

-Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs.

-Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future.

-We offer assistance with relocation and visa applications for you and your family when it applies.

-Hybrid and flexible work schedules.

-Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.

-Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.

-Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accomodations@iadb.org.

Our Human Resources Team carefully reviews every application.

How cinfo Can Support You in the Application Process for This Position

• Application and Interview Preparation: Whether you’re preparing your application documents or getting ready for an interview, you can book a Job Application Support session to receive tailored guidance.
• For Swiss nationals invited to the first round of the selection process (e.g., written test, interview, assessment center): Notify us at recruitment@cinfo.ch, and we will inform our HR partners in the respective organization and the Swiss Government to help increase your visibility.

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