Technical Support Assistant (Climate Change Adaptation) – SB-3

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. The main aim of the FAO Representation in Cambodia is to assist government to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

The FAO Representation in Cambodia is developing FAO’s Country Programming Framework (CPF) 2024-2028 as well as contributing to the development of United Nations Sustainable Development Cooperation Framework (UNSDCF) 2024 – 2028, and providing technical assistance to the Government counterparts to develop relevant strategies and action plans. FAO Representation in Cambodia is implementing several projects and programmes under the six thematic areas, namely Food Systems, Agriculture Value Chains, One Health and Livestock Production, Fisheries, Forestry, Land and Water, Data, Knowledge and Policy. In response to the growing portfolio, FAO Representation in Cambodia is recruiting a Technical Support Assistant (Climate Change Adaptation) to join the FAO country team to deliver the organization’s goals and objectives.

Reporting Lines

Under the overall supervision of the FAO Representative (FAOR) in Cambodia, the functional supervision of the Assistant FAOR (Administration), and the direct and day-to-day supervision of the Thematic Team Leader(s) and concerned Project Manager(s), the Technical Support Assistant (Climate Change Adaptation), in close collaboration among others with the Operations, Programme and Admin Units, national and international technical specialists, and Government counterparts.

Technical Focus

The Technical Support Assistant (Climate Change Adaptation) supports and contributes to effective operations and implementation of the projects.

Tasks and responsibilities

Travel / Events / Logistics / General Administration
• Assist in arranging travel for staff and non-staff travelers including transportation, flight and hotel booking, relevant clearances, travel authorizations and claims;
• Assist in organizing workshops, meetings, trainings and study tours including budget estimation, invitation of participants and procurement of venue;
• Assist in liaising with the Logistics Focal Point on visas, import of equipment/materials and custom clearances;
• Assist in liaising with the IT Focal Point on deploying and the repair of computers, IT equipment and software;
• Ensure that equipment/assets are properly labelled and documented according to status and custody;
• Assist in keeping and maintaining good filing and archive system;
• Act as front-line support to project personnel on travel, logistics and administrative matters.

HR / Recruitment
• Assist in preparing annual project(s) HR plans and consolidate the plans under his/her thematic team;
• Assist in initiating the recruitment, amendment, rehire and separation of staff including obtaining relevant clearances;
• Act as front-line support to project personnel on HR matters including timecards, leave requests, payroll, etc.

Finance
• Assist in reviewing and ensuring all payment requests, cash advances and liquidations are in line with FAO’s rules, regulations and procedures;
• Assist in reviewing all invoices and certifying for payment, and liaising with the Finance Unit to resolve any constraints faced with releasing payments;
• Be responsible as Outposted Petty Cash (OPC) holder and prepare at least once a month expenditures report and request for replenishment;
• Act as front-line support to project personnel on financial matters including assisting project personnel on cash advance clearance.

Procurement / Letter of Agreements (LoAs)
• Assist in preparing the project(s) procurement plans and consolidating the plans under his/her thematic team;
• Assist in carrying out procurement actions under his/her Delegation of Authority (DoA) and sourcing vendors to ease procurement actions undertaken by the Procurement Unit;
• Assist in drafting specifications, LoAs and obtaining necessary clearances;
• Assist in liaising with the Procurement Unit to resolve any constraints faced with procurement actions;
• Act as front-line support to project personnel on procurement matters including raising Purchase Requests, recording receipts as well as proposing for Purchase Order closing.

Operations
• Provide support to Project Manager(s) in developing project(s) work plans;
• Ensure compliance with corporate and programme quality requirements, including obtaining appropriate clearances where required;
• Assist in monitoring work plans and preparing expenditures plan;
• Assist in providing secretarial support to Project Steering Committee (PSC) and Project Task Force (PTF) meetings;
• Assist in reviewing and monitoring project budgets, and preparing requests and revisions as required; maintain shadow expenditures reports;
• Assist in coordinating and supporting the production of progress and terminal reports for the Government, FAO and the Resource Partners;
• Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Cambodian National
• University degree in public or business administration or other related fields
• At least five (5) years of relevant experiences in project/programme management; administration, finance and operations,
• Working knowledge of Khmer and English languages.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Extent and relevance of experience in supporting, advising and guiding the implementation of multi-stakeholder project in the context of his/her area of expertise;
• Ability to develop plans for the implementation and coordination of project operations, in partnership with UN agencies, international entities, NGOs and other relevant actors;
• Extent and relevant of experience in programme/project formulation, analysis, planning and implementation;
• Understanding FAO/UN policies and programmes is considered a strong asset;
• Familiarity with UN administrative, operational and financial procedure is an asset.
• Proficiency in relevant computer applications such as word processing tools, spreadsheets and desktop publishing software (MS Office Word, Excel etc.).

ADDITIONAL INFORMATION