Temporary Administrative Assistant III

Job Opening ID: 65725 

Reports To: UCI Temporary Employment Services (TES) Manager 

Working Title: Temporary Administrative Assistant III   

Department: UCI Temporary Employment Services (TES) Department 

Bargaining Unit: CX

FLSA: Non-Exempt 

Job Code: 004722

Job Location: UCI Campus – Irvine OR UCI Medical Center – Orange

Percent of Time: 49% 

Work Schedule: 8am-5pm, M-F

Employee Class: Floater 

Position Summary: 

 

This recruitment is for Temporary Administrative Assistant III positions through UCI’s internal temporary staffing service. This position can be based out of the UC Irvine campus and/or the UC Irvine Medical Center.

 

The Administrative Assistant III must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion.

 

Compensation Range: 

 

$27.34/hour (within full range of $27.34 – $39.18/hour).

 

Required: 

·         Bachelor’s degree and 2-4 years’ experience or equivalent combination of education and working experience in a similar environment.

·         Broad knowledge of office environment and administrative support needs with the ability to provide executive level support in a fast-paced environment.

·         Excellent computer skills and proficiency in Microsoft Office Suite (Outlook, Word, and Excel).

·         Excellent analytical skills and ability to resolve complex problems creatively.

·         Ability to work effectively with a team environment, as well as independently.

·         Excellent organization, time management, and written and verbal communication skills.

·         Ability to adjust to changing priorities and multiple demands.

·         Ability to multi-task and meet aggressive deadlines.

 

Preferred: 

·         Experience working with high-level executives and/or professionals.

·         Please attach your resume. 

 

TEMPORARY EMPLOYMENT 

 

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate’s experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. 

 

The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. 

 

Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with UCI Temporary Employment Services. 

 

CONDITIONS OF EMPLOYMENT 

 

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: 

·         Background Check and Live Scan 

·         Legal Right to Work in the United States 

·         Vaccination Policies 

·         Smoking and Tobacco Policy 

·         Drug Free Environment 

 

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. 

·         California Child Abuse and Neglect Reporting Act 

·         E-Verify 

·         Pre-Placement Health Evaluation 

 

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/newhire/conditions-of-employment.php  

 

PARKING INFORMATION

All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website https://parking.uci.edu/

 

CLOSING STATEMENT 

 

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. 

 

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. 

 

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI’s Employee Experience Center (EEC) at [email protected] or at (949) 824-0500, Monday – Friday from 8:30 a.m. – 5:00 p.m.