Temporary Appointment – Administrative Specialist (Fleet Management), P-3, DFAM, Istanbul, Türkiye, #128503

The United Nations Children’s Fund (UNICEF), headquartered in New York, with operations in more than 190 countries, has more than 3,350 motorized assets, of which 290 are motorcycles, 2,554 light vehicles, 390 are armoured vehicles and the remainder include boats, and miscellaneous equipment, all with a combined acquisition value of more than $130 million.
Effective and efficient transport for staff, equipment and supplies in the field is a mission critical requirement to ensure effective delivery of UNICEF’s mandate and to achieve its programme objectives.
Fleet performance is not universally measured or monitored in terms of cost, road safety, environmental impact or programme delivery.
In the context of the ongoing UN Reform, where all agencies are being encouraged to improve business processes that yield savings and improve performance, vehicle fleet acquisition and operations have been identified as an area where efficiencies can be exploited.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope…

The incumbent is accountable for provision of technical and financial management expertise  in the area of fleet management which includes, technical advices in relation to mobility, analysis of the efficiencies of various initiatives that UNICEF has signed up with the aim of improving performance whilst taking advantage of platforms offered by other UN agencies – the viability of these platforms needs to be constantly monitored and feedback given to the service providers to ensure services are still provided efficiently. Provide financial and administrative technical support in the implementation of the vehicles leasing programme, and report savings.

How can you make a difference?

Key functions, accountabilities, and related duties/tasks

1. Timely and appropriate interpretation of administrative policies and procedures on fleet management to support operations at the country and sub-country levels.
2. Conduct computation of efficiencies realized by UNICEF’s participation in various initiatives, not limited to the following:
   1. UN FLEET leasing arrangement
   2. Utilization of WFP booking platforms for accommodation booking and driver booking
   3. UNICEF participation in common premises arrangements.
3. Follow up on UN FLEET leases with country offices and UN FLEET and helping clear up blockages in the system.
4. Provide analysis of budget and periodic reports on status of implementation.
5. Work with the Field Strategy and Technical Support Team to build the capacity of fleet/transport personnel through the development and roll out of training materials and conduct workshops as required with a focus on the use and analysis of fleet data and Financial Management System.
6. Compile and analyze statistical information, identify trends and developments that will assist in decision-making to improve fleet management and efficiency reporting.
7. Monitor key performance indicators against best practices in fleet management at global, regional or country levels or for individual assets and make recommendation for improvement.
8. Conduct rolls out of innovative fleet management technological solutions in collaboration with internal and external stakeholders using risk-informed approaches.
9. Keep track of leased vehicles orders and payments.
10. Support country offices to verify and process invoices received from UN fleet, including Prepayment Purchase orders and follow-up their completion and payment of invoices.
11. Gather baseline data for metrics such as carbon emissions, vehicle utilization and fuel consumption and establish benchmarks.
12. Contribute to the development and implementation of carbon emissions reduction and fleet optimization strategies.

To qualify as an advocate for every child you will have…

• An advanced university degree (Master’s or Higher) in Finance, Administration, and/or Supply & Logistics.
  * A bachelor’s degree with an additional 2 years of relevant work experience will be accepted in lieu of an advanced university degree.

• Minimum of five (5) years of progressive experience of relevant work at both national and/or international level with specific experience in fleet management, budget, financial management and/or reporting, is required.

• Demonstrated technical knowledge in financial and budget management, ability to analyze and synthesize complex information and data, and make clear, informed recommendation for decision, is required.

• Experience in fleet financial management systems and reporting is highly desirable.

• Demonstrate skills and experience in finding innovative solutions, will be considered an asset.

• Experience with UN/UNICEF risk management systems and model will be considered an asset.

• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. 

Remarks:
Re-advertisement to expand the pool of applicants. Previous candidates need not re-apply, as your applications will still be considered.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable are encouraged to apply.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be cancelled.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.