TERMS OF REFERENCE (TOR) FOR EVENT MODERATOR: AGRIFI PROJECT CLOSEOUT EVENT.

TERMS OF REFERENCE (ToR)

Eligible to (INDIVIDUALS CONSULTANTS ONLY).

Bids submitted by firms will be rejected.

TERMS OF REFERENCE (TOR) FOR EVENT MODERATOR: AGRIFI PROJECT CLOSEOUT EVENT

The Micro-Enterprises Support Programme Trust (MESPT), established in 2002, is a leading organization dedicated to fostering the growth of micro, small, and medium enterprises (MSMEs) in Kenya. MESPT provides integrated business solutions, championing sustainable development with a focus on agriculture, finance, and renewable energy.

The AgriFI Programme is an EU-funded agricultural financing initiative designed to increase agricultural yields, establish sustainable supply chains for farmers, and enhance food security. This aligns with Kenya’s Big Four Agenda and Vision 2030. The program prioritizes food safety (Sanitary and Phyto-sanitary Standards) and plant and animal health, addressing concerns for both domestic and international markets.

AgriFI operates under a delegated cooperation arrangement between the EU and the Royal Danish Embassy, with MESPT as the implementing partner. MESPT was entrusted with this role due to its proven expertise through the Green Growth and Employment Programme and the Strategic Sector Cooperation initiative on food safety, which share a similar focus.

Over its implementation period, the AgriFI project has significantly contributed to sustainable agricultural practices and value chain development in Kenya. This impactful journey will culminate in a closeout event on 6th December 2024, celebrating the program’s achievements, sharing lessons learned, and fostering discussions on the future of sustainable agriculture.

OBJECTIVES OF THE ASSIGNMENT
MESPT seeks a professional moderator to facilitate the closeout event and ensure its objectives are effectively achieved. The moderator will:

1. Set the tone of the event by engaging the audience and ensuring seamless transitions between sessions.
2. Moderate discussions, panel sessions, and Q&A to ensure meaningful stakeholder engagement.
3. Maintain the event schedule and ensure all sessions are conducted within the allocated time.

EXPECTED DELIVERABLES
The event moderator will be responsible for the following:

1. Preparing and aligning the agenda with MESPT prior to the event.
2. Effectively moderating the event from start to finish, ensuring active audience participation.
3. Facilitating a high-quality panel discussion with stakeholders, ensuring key messages and project outcomes are highlighted.
4. Summarizing key takeaways and conclusions at the end of the event.
5. Providing a brief post-event report summarizing the event’s flow, discussions, and recommendations.

DESIRED SKILLS AND COMPETENCE
The ideal candidate should possess the following:

• Proven experience as a moderator or MC for high-level events, with additional experience in moderating events related to Agriculture, Trade, and Health being an added advantage, particularly in Food Safety matters
• Strong communication and interpersonal skills with the ability to engage diverse audiences.
• Familiarity with agricultural value chains, sustainability, or donor-funded projects is an added advantage.
• Ability to manage time effectively and adapt to dynamic event environments.

DURATION OF THE ASSIGNMENT
The assignment will be for the 6th December 2024, with preparatory meetings as required prior to the event.

SUBMISSION PROCEDURE
Interested candidates should submit the following to MESPT by 24th November 2024 at procurement@mespt.org:

1. A brief proposal (not exceeding 3 pages) detailing:
   • Understanding of the assignment.
   • Approach to moderating the event.
   • Relevant experience and examples of similar assignments.
2. A financial proposal indicating the moderation fee.

PAYMENT PLAN
Payment will be made as follows:

• 40% upon acceptance of the proposal and alignment on the event agenda.
• 60% upon successful moderation of the event and submission of the post-event report.

How to apply

Download the requirements by clicking on the following link:

Link to download tender documents: EVENT MODERATION DURING AGRIFI PROGRAM CLOSEOUT ON 6TH DECEMBER 2024

Deadline for submission is 24th November 2024 at 12.00 AM.

Responses to clarifications will be posted on the above link for all bidders to see. Bidders are encouraged to click on the link from time to time to check on any clarifications/responses posted.

CONDITIONS

1. MESPT reserves the right to accept or reject any proposal.
2. Any canvassing will lead to automatic cancellation of the submitted proposal.