Top Up Coordinator

Job Purpose

In this role, you will be working with the Senior Top-Up Programme Coordinator to coordinate the Top-Up Programme (TUP) and ensure its effective and efficient delivery to circa. 2000 S5 and S6 secondary school pupils in 80+ schools in the West of Scotland.

Furthermore, you will work with FOCUS West, Local Authorities and other partners in order to achieve positive outcomes. The post holder will also work with the Head of WP to review, improve and develop the programme.

Main Duties and Responsibilities

1. Coordinate, with the Senior Top-Up Coordinator, the day to day running of the Top-Up Programme in secondary schools in the west of Scotland. Liaise with other WP, External Relations (ER) and wider University academic and support service staff to plan, develop and implement the Programme in schools and on the University of Glasgow (UoG) campus. Oversee the day-to-day running and evaluation of activities.

2. Working with the Senior Top-Up Programme Coordinator, WP team, Human Resources and appropriate external contacts, oversee the annual recruitment/selection and training of circa 90 part-time Widening Participation Tutors.

3. Delegated line management responsibility for WP Tutors working on the TUP.

4. Input and maintain data relating to pupils participating in the TUP in a fit for purpose database. Extract and manipulate data to inform programme delivery and future planning.

5. Oversee the recruitment and training of circa 40 undergraduate mentors for delivery of TUP activities.

6. Working with the Senior Top-Up Coordinator and other WP colleagues, jointly develop TUP materials, messages, resources and activities. Develop TUP along new delivery models as required to facilitate the expansion of the Programme into further schools.

7. Jointly conduct the planning, coordination and implementation of on-campus sessions for secondary schools. Liaise with appropriate internal and external contacts to ensure the smooth running of these events including coordination of logistical and health and safety issues.

8. Jointly oversee cross marking of Top-Up Programme essays and collation of final pupil profiles and certificates to ensure quality assurance.

9. With the Senior Top-Up Programme Coordinator, monitor performance indicators, conduct regular evaluation of provision, compile reports for presentation to the Top-Up Programme Steering Group and FOCUS West, and ensure evaluation findings feed into medium and long-term action plans.

10. Responsible for own complex and changing workload, with the ability to work under minimal supervision.

11. Deputise for the Senior Top-Up Coordinator, when appropriate, in liaising and collaborating with staff from other Reach partners and other stakeholders.

12. Conduct other duties as required to support the Head of WP, WP team and wider ER staff.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Either: Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.

A2 Sound understanding of the learning skills required for study in Higher Education (HE).

A3 Knowledge of the Scottish secondary school system.

A4 Knowledge of HE admissions procedures and the UCAS application process.

Desirable

B1 Understanding of University policy and procedure relating to the recruitment and employment of staff.

B2 Understanding of government regulations relating to working with young adults.

B3 Understanding of University policy on Equality and Diversity procedures and policies.

B4 Will have undergone an Enhanced Disclosure Scotland check.

B5 Valid, clean driving license.

Skills

Essential:

C1 Excellent interpersonal and communication skills.

C2 Excellent team and independent working skills.

C3 Excellent problem-solving skills.

C4 Demonstrable ability to communicate with school level students.

C5 Excellent written and verbal communication.

C6 Excellent IT skills: Microsoft Office, including Access

C7 An ability to work in a team as well as independently.

C8 Comfortable with accepting changes.

C9 An ability to keep accurate and up-to-date records.

C10 Good timekeeping.

C11 A willingness to be accessible to other team members.

C12 Friendly and student-centred.

C13 Enthusiasm for wider access and education.

Desirable:

D1 Full, clean driving licence.

D2 Prepared to work flexible hours.

D3 Knowledge of UoG electronic systems, e.g. MyCampus, BI-Query

Experience

Essential:

E1 Experience of working in the HE and widening participation sectors.

E2 Experience of working with learners in schools.

E3 Experience of conducting group training sessions.

Desirable:

F1 Project Administration.

F2 Experience of administration in a related field.

Terms and Conditions

Salary will be Grade 6, £32,332 – £36,024 per annum.

This post is full time (35 hours per week) and fixed term for up to 9 months or until the substantive post holder returns.

Please Note: If you are a current employee of the University of Glasgow, please be advised that the University would consider an internal secondment opportunity for this post. University of Glasgow applicants should seek clearance for release for internal secondment from their line manager before making a formal application.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension – pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.