TPWD – Administrative Assistant III (Field Administrative Assistant) (00041995)

HIRING CONTACT: Devin R. Erxleben, (254) 434-3184

PHYSICAL WORK ADDRESS: Roger R. Fawcett WMA, 4730 FM 2692, Gordon, Texas 76453

GENERAL DESCRIPTION:

This position will provide administrative support to staff working on 3 wildlife management areas and to staff working across a 27-county wildlife district.  The position will be located at the Roger R. Fawcett WMA near Gordon, TX.

Under the direction of the Project Supervisor, this position is responsible for performing complex (journey-level) administrative support work for the Cross Timbers and Prairies Ecosystem Management Project and District 3 in the Wildlife Division.  Work involves disseminating information, preparing, and distributing correspondence, answering and routing calls, and performing other general administrative functions.  Responsible for managing assigned budgets and ensures purchasing adheres to agency and state rules, policies, and procedures.  Responds to inquiries and interprets rules, regulations, policies, procedures, and other various information to the public.  Compiles and enters data for databases or reports and maintains filing, recordkeeping, and records management systems.  Works under general supervision, with moderate latitude for the use of initiative and exercise of independent judgment.  Performs additional duties as assigned.  Complies with all Agency, Division and Branch rules, regulations and procedures. 

NOTE:  Current Texas Parks and Wildlife Department (TPWD) Administrative Assistant III, IV and Vs may apply for this position at their current classification title and at the established Wildlife Division salary rate.  Career ladder progression is available, dependent upon business need.

NOTE: A cover letter and resume are recommended with application.

Qualifications

MINIMUM QUALIFICATIONS:

Education:

Graduation from High School or GED.

Experience:

Three years experience performing administrative support duties.

Licensure:       

If driving is required, applicant must possess a valid State driver’s license.

PREFERRED QUALIFICATIONS:

Education:      

Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Human Resources, or closely related field.    

Experience:

Experience in basic accounting and purchasing.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of office procedures and administrative practices;
• Knowledge of budgeting and financial accounting procedures;
• Knowledge of purchasing methods and procedures;
• Skill in using MS Word, Excel and Outlook;
• Skill in using virtual meeting platforms;
• Skill in effective verbal and written communication;
• Skill in providing quality customer service in a courteous and professional manner;
• Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;
• Skill in identifying, researching, and compiling information;
• Skill in managing several projects simultaneously;
• Skill in meeting deadlines;
• Skill in using standard office equipment;
• Ability to maintain confidentiality;
• Ability to work, communicate, and interact with the general public;
• Ability to understand department organizational structure, key individuals, and assigned roles and responsibilities;
• Ability to work efficiently and in a dependable, organized, and productive manner;
• Ability to interpret rules, regulations, policies, and procedures;
• Ability to maintain budgets and expenditures and track multiple accounts;
• Ability to maintain flexibility and work with frequent interruptions, changing and multiple priorities to meet schedules and deadlines;
• Ability to work as a member of a team;
• Ability to work independently with little or no supervision;
• Ability to implement administrative procedures;
• Ability to provide guidance to others;
• Ability to perform manual labor, including lifting supplies and materials up to 20 lbs.;
• Ability to conduct work activities in accordance with TPWD safety program;

WORKING CONDITIONS:

• Required to work from 8:00 am to 5:00 pm, Monday through Friday;
• Required to perform manual labor, including lifting supplies and materials up to 20 lbs.;
• Must conform to TPWD dress and grooming standards, work rules, and safety procedures;
• Required to travel 5% with possible overnight stays;
• May be required to operate a State vehicle;
• Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:  

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor’s name and phone number and a description of duties performed.  

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements.  Part-time experience credit is prorated based on the duration and hours worked per week.  Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with “See attached” or “See resume” will not be accepted in lieu of a completed application.  Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. 

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:  Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en  

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Administrative Assistant I-VI

Army

15P, 42A, 56M, 68G, 420A

Administrative Assistant I-VI

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Administrative Assistant I-VI

Coast Guard

YN, PERS

Administrative Assistant I-VI

Marine Corps

0100, 0111, 3372, 3381, 6046, 0170, 4430

Administrative Assistant I-VI

Air Force

3F5X1, 8A200

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE: 

If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted.

If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/

Required forms that will need to be attached with application for Military Employment Preference:

1. Veteran- DD214 showing honorable discharge.
2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.
3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders.
5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities.  Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page