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HIRING CONTACT: Alan Cain, (830) 480-4038
PHYSICAL WORK ADDRESS: Big Game Program, Statewide, with preference for within 150 miles of Austin
GENERAL DESCRIPTION:
Under the direction of the Big Game Program Director, this position performs moderately complex (journey-level) staff services work. Duties involve coordinating and performing several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, records management, and/or property management. Coordinates various records processing activities and responds to inquiries requiring the interpretation of regulations, regulations, policies and procedures. Provides assistance to and coordinates activities among several roles such as division directors, supervisors/managers, and/or staff related to various staff services functions. May provide guidance to others. Works under general supervision, with limited latitude for the use of initiative and independent judgment.
NOTE: Current TPWD Staff Services Officer II, III, or IV’s may apply for this position at their current classification title and at the established Wildlife Division salary rate.
ESSENTIAL JOB DUTIES:
10%
Human Resource, Training and/or Payroll Duties:
In consultation with the Human Resources Division, prepares, edits, and distributes correspondence, reports, forms, and documents. May coordinate and schedule training for agency employees. May coordinate and assist with developing job postings and screening applicants; and may answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees. May process employee payroll changes, handle employee leave requests, and serve as leave coordinator. Prepares, maintains, and coordinates human resources activities for the region or program. Initiates vacancy announcements, selection justifications, personnel action requests, employee separations, and other actions as needed.
60%
Purchasing, Accounting and/or Budgeting Duties:
May order merchandise, supplies, and equipment in accordance with state and agency requirements. May prepare and track all procurement requests in accordance with all state and agency requirements. May process purchase orders, coordinate and monitor expenditures, and maintain inventory. May assist with developing budgets. Serves as the Certified Purchasing Agent for the region or program. Coordinates all purchasing activities for regional or program personnel and audits documentation for accuracy and compliance with Texas Parks and Wildlife Department (TPWD) purchasing guidelines. Advises regional or program staff on proper interpretation and application of purchasing policies and regulations, as well as the use of the Procurement Card and Fuel Cards. Reviews, evaluates, and/or approves all purchase orders, requisitions for contract items, and contract purchase agreements. Researches and compiles cost and specification information, prepares requisition/purchase order, and provides all documentation for purchases over $10,000. Coordinates with the purchasing department for formal bid requests, contract purchases, contracts, and leases. Responsible for training regional and program field staff in purchasing procedures, completion of employee timesheet, and vehicle reports. Responsible for procurement card purchases and documenting them on the transaction log. Serves as regional or program contact for the agency’s current financial system. May maintain and reconcile expenditures and budgets to include regional, program, projects, districts, minor maintenance and repair, escrow accounts, stamp funds, program funds, mitigation accounts, and funds allocated by other Wildlife programs throughout the year. Develops projected budgets and allocates funds from the Regional or Program Base Budget for projects and districts for use within subcategories as appropriate (counties, Wildlife Management Areas (WMAs), programs of responsibility, etc.). Assists with preparing annual budgets and maintains a current analysis of expenditures using established accounting procedures
20%
Travel, Records and/or Property Management Duties:
May coordinate and schedule travel for agency employees and serve as travel coordinator. May develop and maintain records, filing systems and perform record retention work including coordinating with staff on disposal of records according to the agency retention schedule. May analyze internal processes and assist with recommending and implementing procedural or policy changes to improve operations. May perform facilities management functions such as submitting work order requests and completing reports. May maintain equipment, materials, and supplies. Prepares and compiles monthly, quarterly, and special reports, as well as handles additional reporting projects as assigned by the Regional or Program Director. All reporting information comes through the regional or program office to be compiled and evaluated for accuracy and relevance prior to being sent to various sections at the Headquarters. Performs records management duties for employee files containing sensitive information, employee timesheets, travel vouchers, vehicle reports, transfers of property, annual property paperwork, historical information, and transaction logs for the region or program.
5%
Other Division Specific Job Duties:
Provides leadership and direction to the region or program by supporting regional and program staff with troubleshooting, delegating tasks, and coordinating work with flexibility and shifting priorities to meet deadlines. Provides assistance to the regional or program staff concerning reporting requirements via the agency’s current software programs. May function as the Team Leader to the administrative assistant staff and coordinate assignments to ensure goals and deadlines are met. May coordinate teamwork schedules, leave requests, and/or provide performance data to supervisors to aid in the completion of performance plans and evaluations. Participates in selection panels and assists in making recommendations to hire. Trains new employees and instructs experienced employees in new procedures which include conducting workshops and in-service training. Provides wide variety of administrative program assistance and information to external customers, including the general public, vendors, and other governmental entities. Serves as regional or program meeting coordinator for logistics support. Evaluates overall administrative operations to detect the need for changes and improvements, developing policy and procedure changes as needed to improve workflow efficiency, and enables other administrative staff to learn and advance in their positions.
5%
Marginal Job Duties:
Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.
Qualification
MINIMUM QUALIFICATIONS:
Education:
Graduation from High School or GED.
Experience:
Licensure:
NOTE: Retention of position contingent upon obtaining and maintaining required license and completion of required training.
ACCEPTABLE SUBSTITUTIONS:
Experience:
Thirty semester hours from an accredited college or university may substitute for one year of the required experience, with a maximum substitution of two years.
KNOWLEDGE, SKILLS, AND ABILITIES:
WORKING CONDITIONS:
TPWD IS AN EQUAL OPPORTUNITY EMPLOYER
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TPWD MISSION
To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor’s name and phone number and a description of duties performed.
Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.
Applications with “See attached” or “See resume” will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
MILITARY OCCUPATIONAL SPECIALTY CODES:
Job Classification tendersglobal.net Service tendersglobal.net Military Specialty
Staff Services Officer I-V tendersglobal.net Army tendersglobal.net 92W
Staff Services Officer I-V tendersglobal.net Navy tendersglobal.net AG, 180X, 680X
Staff Services Officer I-V tendersglobal.net Coast Guard tendersglobal.net MST, MSSR, OAR15
Staff Services Officer I-V tendersglobal.net Marine Corps tendersglobal.net 6842, 6862, 6802, 8831
Staff Services Officer I-V tendersglobal.net Air Force tendersglobal.net 1W0X1, 9S100, 15WX
*More information on military occupational specialty codes can be found below:
https://www.onetonline.org/crosswalk/MOC/
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf
MILITARY EMPLOYMENT PREFERENCE:
If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.
Required forms that will need to be attached with application for Military Employment Preference:
Documentation must be attached to the application before military preference can be granted.
BENEFITS:
Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.
Apply through the Texas Centralized Accounting and Payroll/Personnel System (CAPPS).
Link to CAPPS posting:
https://capps.taleo.net/careersection/802/jobdetail.ftl?job=00046174&tz=GMT-06%3A00&tzname=America%2FChicago
When you apply, please indicate that you are responding to the posting on Conservation Job Board.
To help us track our recruitment effort, please indicate in your email / cover letter where (tendersglobal.net) you saw this job posting.
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