TPWD – Staff Services Officer II (Region IV Office Manager) (00044158)

HIRING CONTACT:  David Forrester, (979) 968-3501

PHYSICAL WORK ADDRESS: 111 E. Travis, Suite 200, La Grange, TX 78945

GENERAL DESCRIPTION

PLEASE NOTE:  The salary listed on this posting will receive a 5% legislative appropriated increase effective 9/1/2024.

Under the direction of the Regional Director, performs moderately complex(journey-level) staff services work as the regional office manager, and is responsible for the oversight of the administrative assistant staff. Serves as the office point of contact for disseminating information to the region, the public, and to vendors. Prepares special reports, researches and prepares correspondence, and provides regional training.  Work involves planning and coordinating several staff services functions, such as human resources, accounting, budgeting, purchasing, training, and material, facilities, and property management. Works under general supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.

Qualifications

MINIMUM QUALIFICATIONS:

Education:

Graduation from High School or GED.

Experience:

Five years’ experience performing advanced administrative support work to include general office administration, budget, and/or purchasing.

Licensure:

Must possess or be able to obtain, within 30 days of employment, a valid class “C” Texas driver’s license;

Must complete the Texas Comptroller of Public Accounts Statewide Basic Purchaser training within six months of employment.

NOTE: Retention of position contingent upon obtaining and maintaining required license and completion of required training.

ACCEPTABLE SUBSTITUTIONS

Experience:

Thirty semester hours from an accredited college or university may substitute for one year of the required experience, with a maximum substitution of two years.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of division programs, policies and procedures;
• Knowledge of the methods, principles, and practices of the agency;
• Knowledge of office management and human resources administration;
• Knowledge of the Texas Parks and Wildlife Department (TPWD) organizational structure, key individuals, and assigned roles and responsibilities;
• Knowledge of office management and human resources administration;
• Knowledge of budgeting and financial accounting procedures;
• Knowledge of purchasing methods and procedures;
• Skill in using a personal computer with various packages, such as Microsoft Word, Excel, and Outlook;
• Skill in using virtual meeting platforms;
• Skill in using the Texas Comptroller of Public Accounts’ current Cooperative Purchasing Program;
• Skill in using Texas Comptroller of Public Accounts’ current human resources and financial systems;
•  Skill in using statistical software for the analysis of budgeting and financial accounting;
• Skill in developing, organizing, and maintaining accurate records, logs, and files by hardcopy filing systems and in electronic format;
• Skill in using initiative in accomplishing tasks with moderate supervision or without direct supervision;
• Skill in handling confidential issues and materials with discretion;
• Skill in providing or coordinating direct services or information as requested by other divisions, the Executive Office, and the public;
• Skill in coordinating delivery of service or information;
• Skill in preparing correspondence and required documentation;
• Skill in coordinating activities;
• Ability to plan, direct, and train employees;
• Ability to communicate effectively, both verbally and written;
• Ability to analyze and solve problems;
• Ability to study and evaluate programs in progress and propose recommendations on necessary changes;
• Ability to promote, establish, and maintain effective working relationships;
• Ability to work independently and use sound judgment in decision-making;
• Ability to maintain flexibility, work with frequent interruptions, and multiple and changing priorities;
• Ability to recognize potential purchasing problems and make decisions and corrections in a timely manner;
• Ability to work, communicate, and interact with the general public;
• Ability to study and evaluate programs and propose recommendations;
• Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS

• Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday;
• Required to work overtime, as necessary;
• Required to work on holidays, weekends, and hours other than 8:00 a.m. to 5:00 p.m., as necessary;
• Required to respond to emergency calls;
• Required to travel 5% with possible overnight stays;
• May be required to operate a State vehicle;
• Must conform to TPWD dress and grooming standards, work rules, and safety procedures;
• Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

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TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:  

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor’s name and phone number and a description of duties performed.  

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements.  Part-time experience credit is prorated based on the duration and hours worked per week.  Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with “See attached” or “See resume” will not be accepted in lieu of a completed application.  Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. 

WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:  Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en  

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification tendersglobal.net Service tendersglobal.net Military Specialty
Natural Resources Specialist I-V tendersglobal.net Army tendersglobal.net 92W
Natural Resources Specialist I-V tendersglobal.net Navy tendersglobal.net AG, 180X, 680X
Natural Resources Specialist I-V tendersglobal.net Coast Guard tendersglobal.net MST, MSSR, OAR15
Natural Resources Specialist I-V tendersglobal.net Marine Corps tendersglobal.net 6842, 6862, 6802, 8831
Natural Resources Specialist I-V tendersglobal.net Air Force tendersglobal.net 1W0X1, 9S100, 15WX

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:  If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.

Required forms that will need to be attached with application for Military Employment Preference:

• Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).
• Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.
• Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
• Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders.
• Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities.  Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit,  telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.