Traineeship Grant-making (Ukraine)

The European Endowment for Democracy (EED) is a grant-giving organisation based in Brussels.

EED’s goal is to provide flexible support to democracy activists, complementing other EU and member state democracy support programmes. EED provides context-based, demand driven support based on a principle of fostering democracy and facilitating initiatives of local actors. Its geographic mandate covers the European neighbourhood and beyond.

In accordance with the Grants Management procedures, the Grant-Making Support Trainee shall:

• Assist in the review of financial reports to ensure compliance with EED requirements and draft feedbacks to beneficiaries (mostly in  Ukrainian and English) as well as internal memos;

• Assist in preparation of grant agreements, addenda and other standard contractual documentation;

• Translate brief texts from Ukrainian to English and vice-versa;

• Update the database and maintain the archive;

• Assist with other administrative tasks of the Grants team.

The trainee will assist in the EED grant-making contractual, financial and administrative process.

• Knowledge of grant-making cycle and experience in administrative work and assessment of financial reports strongly preferred.

• Proficiency in Microsoft Excel necessary.

• High drive for detail and accuracy.

• Proficiency in Ukrainian language required, in addition to English.

The internship is planned for the period of twelve months, starting in September 2024 (subject to the formal approval from the Belgian authorities).

The expected level of monthly remuneration is around €1,800 net per month, in addition to meal vouchers and the reimbursement of a monthly subscription to Brussels public transport.

Work place: EED Secretariat, located in the centre of Brussels, Belgium.

The contractual relations with the trainee will be regulated by a Convention d’immersion professionnelle (a professional immersion agreement under Belgian Law). Citizenship of an EU Member State or residency in the European Union is preferred, but not mandatory. EED requires all trainees to be less than 30 years old.

Non-EU nationals must fulfil the following criteria at the time of selection in order to be eligible for receiving a Belgian work permit:

• Have a university degree which is not older than 24 months or be currently enrolled at a university in a third country (non-EU)

or

• Be enrolled at a Belgian university and be in possession of an Annex 15 or residence card A that allows them unlimited access to the Belgian labour market

Should you be interested in this position and meet the criteria, please submit your CV (Europass format), a motivation letter and contact information for two referees.  Applications should be made here. After successfully submitting your application, you will receive an automatic email confirming receipt of your application. Please no phone calls/emails/letters. Applications will be subjected to pre-employment screening & vetting, including criminal records check.

The application deadline is Friday, 31 May 2024 at midnight Brussels time.

Unfortunately, we cannot respond to every application, therefore only short-listed candidates will be contacted for an interview. The information provided in the applications is subject to EU legislation on the protection of personal data and confidentiality of information.