Training and Civic Awareness Assistant

Details

Mission and objectives

The UN Development Programme (UNDP) in Solomon Islands, on the ground since 1999, has earned a reputation as a trustworthy development partner in the collective effort of supporting Solomon Islands in achieving the objectives of the National Development Strategy and the Sustainable Development Goals. UNDP works with people and their governments to address the country’s various development challenges.
We support Solomon Islands in implementing the Sustainable Development Goals (SDGs) and sustaining its growth trajectory by modernising institutions, reducing inequalities, digitally transforming communities, combating climate change and sustainably managing natural resources.
As part of the UNDP Pacific Office in Fiji, which covers 10 countries in the Pacific region and guided by the Sub-regional Programme Document for the Pacific Island Countries and Territories 2018-2022, UNDP in Solomon Islands has a growing portfolio of country focused interventions in the areas of:
Effective Governance
Inclusive Growth
Resilience and Sustainable Development
UNDP also partners with the Solomon Islands Government in undertaking policy level initiatives, including the impact of COVID-19 on the economy, digital transformation, and others

Context

The UNDP “Strengthening the Electoral Cycle in the Solomon Islands Project” (SECSIP) supports the Solomon Islands Electoral Commission and other national institutions providing technical assistance through the electoral cycle (pre-election; elections/polling and post-election) for the conducting inclusive and credible electoral processes. SECSIP phase 1 was implemented from July 2013 until June 2017. A second three-year project was rolled out in July 2017. The project is now transitioning to its third phase expected to end in December 2024.
SECSIP is funded by the Government of Australia and UNDP. The project aims to continue building synergies and strategic partnerships with a range of national stakeholders from government and civil society to ensure that an enabling environment for credible and inclusive elections is created. The overarching objective is to strengthen the link between the electoral cycle and other key governance processes and institutions contributing to social cohesion and the development of a pluralistic society.
This UNV assignment is part of SECSIP third phase. SECSIP III will focus on enhancing inclusive, informed and transparent electoral processes through accountable and effective institutions. SECSIP assistance will also contribute to enhancing and expanding social inclusion, particularly of disadvantaged segments of the population including women, young people and people with disabilities (PWD). The Project will work towards achieving the overarching outcome of ‘more sustainable and inclusive electoral institutions and practices in support of democratic governance in Solomon Islands’ through the four following outputs:
Output 1: Institutional and Operational Capacities of the Electoral Authorities Strengthened
Output 2: Capacity of national authorities and local networks to provide voter information and awareness and to encourage civic engagement strengthened
Output 3: Legal Electoral Framework Improved
Output 4: Women’s Political Participation Strengthened
The Training and Civic Awareness Assistant will support the Office of the Registrar of the Political Parties (ORPP) and will implement the duties and responsibilities described in this DOA seeking the guidance of the Registrar and Deputy Registrar of Political Parties and under the supervision of SECSIP CTA/Project Manager.

Task description

Within the delegated authority and under the supervision of UNDP SECSIP Chief Technical Adviser or his/her designated mandated representative(s), the UNV Training and Civic Awareness Assistant will:
1. In compliance with UNDP rules, regulations and policies, the incumbent will be part of the SECSIP Graduate Programme. For this assignment, the incumbent will be co-located at the Office of the Registrar of the Political Parties (ORPP). The incumbent training duties and responsibilities will include the following:
o Assist in the identification of training needs, planning and development of contents related to the mandate of the ORPP;
o Support the ORPP in the elaboration of a comprehensive training action plan and the production of related documentation;
o Produce training materials, including manuals, guides, brochures, leaflets, posters, videos, etc. The UNV will work with technical staff to provide graphic design, sound and video editing support
2. The ORPP civic awareness tasks expected to be performed under this assignment include:
o Identify and plan awareness raising activities to enhance the general knowledge of the role of the ORPP;
o Liaise and coordinate with other stakeholders as guided by the Registrar and Deputy Registrar;
o Prepare and implement ORPP consultations, training sessions, workshops and briefings in accordance with approved ORPP workplans. This may include facilitation of training sessions for political party members and other stakeholders;
o Produce information materials, including manuals, guides, brochures, leaflets, posters, videos, etc. The UNV will work with technical staff to provide graphic design, sound and video editing support
3. The incumbent will also be responsible for general monitoring & evaluation and reporting tasks which include:
o Develop and implement monitoring and evaluation tools to measure impact and progress as a result of the activities implemented;
o Provide a monthly report on the activities carried out in support of the ORPP to this office and to UNDP SECSIP;
o Any other task as identified by the Registrar of Political Parties in consultation with the UNDP SECSIP Project Manager.
Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
13. Results/expected outputs:
• As an active UNDP team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNDP and its beneficiaries in the accomplishment of her/his functions, including:
Key Expected Outputs:
 ORPP training and awareness activities are effectively conducted;
 ORPP meetings, consultations and workshops are efficiently conducted in accordance with relevant plans and strategies;
 Engaging ORPP training and civic education information products are produced;
 Key partnerships and relationships with other public entities and civil society organizations are established and maintained;
 Reports reflecting achievements are submitted to ORPP and UNDP SECSIP in a timely matter.
• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment.
• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.