Training Assistant

Organizational Context

United Nations Department of Safety and Security (UNDSS) is an integral part of the United Nations Security Management System (UNSMS) in Pakistan. The Office has been increasing the support to the UNSMS staff members in Pakistan, UNDSS within its capacity has been supporting the UN AFPs in delivering their programs. The Training Unit in UNDSS remains an integral function/ activity of UNDSS for continuous support to the UNSMS staff members in Pakistan. Considering this critical need due to ongoing SSAFE trainings

Under the overall guidance and supervision of the Chief Security Adviser/ Deputy Security Adviser (DSA), the incumbent will assist in the implementation of training programme of UNDSS. 

Position Purpose

The Training Assistant will assist the UNDSS Training Unit to provide appropriate trainings to UNSMS staff at large in Pakistan: Disseminate announcements for all training courses (SSAFE, AV, First Aid, WSAT etc). Organize and coordinate all venues, logistics and administrative requirements. Ensure that all staff of the UN system are invited to participate as appropriate. He/she also responsible for organizing, plan and maintain inventory of training materials and ensure that all appropriate learning materials are employed. The Training Assistant will perform as an instructor/trainer on SSAFE trainings, prepare draft training reports for all SSAFE training, in accordance with established procedures, including appropriate recommendations to enhance training. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration.
 

• Assist in the preparation of trainings calendar (Safe and Secure Approaches in Field Environments (SSAFE) training SSAFE, AV, First Aid, WSAT etc).
•  Liaise and coordinate, as appropriate, with the UNSMS Organizations, embassies and INGOs for the participants enrollment for the trainings.

2.   Assist the UNDSS Office to organize and coordinate all venues, logistics and administrative requirements needed for UNDSS trainings in Pakistan. 

• Assist in the preparation and coordination with the venue management.
• Maintain vendor list for the logistics and administrative requirements for the training.
• Assist in market survey for the vendors for the training’s requirements.
• Prepare training budgets and Bill of quantities (BoQs).
• Support actions during the implementation of the training calendar Plan, as required.

3.   Support the UNDSS Office to ensure that all staff members of the UN system are invited to participate as appropriate and to keep SSAFE training database updated.

• Disseminate announcements for training (SSAFE, AV, First Aid, WSAT etc).
• Prepare and share invoices with the UNSMS Organizations, embassies and INGOs.
• Develop and maintain the training unit records/ reports (SSAFE training database update).
• Ensure adequate gathering and verification of security information, data etc.

4.   Support the UNDSS Office to organize, plan and maintain inventory of training materials (Laptops, projectors, PPE, VHF Radios, First Aid Kit and any other required materials).

•  Assist in inventory record keeping, physical verification after the training.
• Organize, plan, and maintain inventory of training materials (Laptops, projectors, PPE, VHF Radios, First Aid Kit and any other required materials.
•  Assist the UNDSS Office to ensure that all appropriate learning materials are employed (tests, handouts). 

5.   Perform as an instructor/trainer on SSAFE trainings, to be able to deliver any topic included in SSAFE training in English and local language and to prepare draft training reports for all SSAFE courses, in accordance with established procedures, including appropriate recommendations to enhance training.

• Perform as an instructor/trainer on SSAFE & other related trainings.
• Deliver any topic included in SSAFE training in English and local languages.
• Prepare draft training reports for all SSAFE courses/ other trainings.
• Prepare training material.
• Disseminate email to the UNAFPOs for the training nomination etc. 
• Providing security orientation to assigned staff members. 

6.   Support the UNDSS Office to develop and conduct training needs assessments and evaluations of each SSAFE training to identify areas for change, modification, or enhancement of the SSAFE Pakistan training package, especially regarding preparation and performance of role players during practical part of SSAFE training.

• Assists in developing and conduct training needs assessments and evaluations of each SSAFE training to identify areas for change, modification, or enhancement of the SSAFE Pakistan training package, especially regarding preparation and performance of role players during practical part of SSAFE training. 
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
   

Core Competencies
Achieve Results:   LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:   LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:   LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:   LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:   LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:   LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion     LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
 

Cross-Functional & Technical competencies 

1. Thematic Area :Business Management, Name:    Communication  Definition Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
2. Thematic Area:Business Management Name:   Customer Satisfaction/Client Management,Definition   Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service   strategy. Look for ways to add value beyond clients’ immediate Requests Ability to anticipate client’s upcoming needs and concerns.
3. Thematic Area: Business Management   Name:  Operations Management  Definition  Ability to effectively plan, organize, and oversee the Organization beyond processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
4. Thematic Area: Security Services Name:    Security advice, planning and coordination Definition  Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities
5. Thematic Area: Security Services   Name:   Security policy awareness & implementation Definition Knowledge of security policy concepts and ability to apply to strategic and/or practical situations.
6. Thematic Area: Security Services   Name:  Security Training  Definition  Ability to design, contribute to, and/or facilitate meaningful security training programmes/courses.