Transformation Selection Coordinator

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 202122 we reached 650 million people.

Transformation Selection Co-ordinator

Pay Band: 6

Salary:Starting 25,520 (+ 3,300 market allowance if based in London)
Contract Type:Fixed term contract until the end of September 2024
Location:UK only; London, Manchester, Cardiff, Edinburgh, Belfast.

Requirements:Candidates must have the pre-existing (permanent) right to work in location.
Mobility / relocation / visa sponsoring support will not be provided.

Benefits include, but are not limited to:

• 32 days annual leave, in addition to public holidays
• 3 days volunteering leave
• Career average defined benefit pension scheme
• An unrivalled opportunity for you to get to use all the experience you’ve built up working in and / or leading global organisations to support us in building trust across the world!

Closing date:Tuesday 31st October 2023, 11:59pm UK time.

Role Purpose
Working within the Transformation Selection Coordination Team, youll provide strong, accurate, proactive, and customer-focused administrative support at all stages of the people selection activity across the Transformation Programme.

In practice, this will involve running the internal selection process in the ATS (Applicant Tracking System), updating the system and stakeholders, and managing any relevant changes, queries or complexities. Youll rely on your clear communication with global stakeholders and internal candidates, whilst managing and maintaining system process and documentation.

In delivering this, youll be ensuring an efficient, end to end selection process is delivered to our internal stakeholders. Our aim is to provide an excellent and seamless experience for employees and panel chairs alike.

Successful achievement will mean youll be key to ensuring that Transformation Programme selection activity runs smoothly and achieves project milestones and timeframes.

This will help establish the new organisation structure in readiness for proposed relevant business changes.

Context

HR helps to shape the success and the future of the British Council through our people. We develop a global workforce that puts the right people, with the right skills, in the right place.

We provide the tools, information and advice that enable managers to deliver their business strategy through their people, and to manage any associated risk. Our goal is to create an attractive, effective, sustainable, fair, inclusive, compliant and healthy place for our people to work.

Main Opportunities for This Role

• Contribute to an efficient and effective Global Resourcing service through delivery of strong administrative support within transformation selection exercises (note: the selection process is subject to consultation currently).
• Manage the administration of internal Transformation Programme selection processes, ensuring that the system data and process documentation are aligned and accurately maintained.
• Communicate and partner with colleagues in the broad HR function and with Selection Panel Chairs to ensure that selection activity milestones are met.
• Mitigation of risk by: responding promptly to incoming queries from employees and Panel Chairs, escalating any relevant questions to the Selection Coordination Team Supervisor.
• Finalise required onboarding steps prior to go live of the new structure.
• Opportunity to create strong partnerships with other Resourcing colleagues and internal stakeholders in order to continuously improve speed and efficiency of activity.

Main accountabilities including but not limited to the following:

• Meet with Global and / or Regional HR Business Partners (HRBPs) at start of Transformation Programme activity to agree timelines and process for selection. Gather all relevant employee data, role profiles and selection forms to enable the process.
• Set up role requisitions in the system and advertise them as agreed with HR colleagues, meeting with vacancy panel Chairs to agree how you will work together at key points in the process. Adhere to the global process created for this purpose.
• At the appropriate stages, move all candidates through the process in the system, being careful to check and tailor email templates in line with global process. Correspond with candidates carefully, escalating queries that you require support with.
• Where relevant, schedule interviews in the system and book candidates into the scheduled slots, carefully managing any changes to this schedule by email.
• Create supporting selection collateral such as interview packs. Book rooms or set up virtual meetings, send invitations and register candidates with reception where relevant. Assist with travel arrangements where required.
• Maintain close contact with the Team Supervisor, providing regular updates on progress and any challenges encountered. Highlight any instances where process is not being followed.
• Provision of a timely and highly accurate onboarding experience, effectively managing all aspects of the process. Occasionally this may involve carrying out security and ID checks (such as DBS checks, proof of eligibility to work in the UK).
• Update the system according to the outlined onboarding process to enable employees to transition seamlessly to the new organisation structure.
• Other general resourcing administrative duties

Role specific knowledge and experience:

Minimum

• Exposure to working with confidential information.
• Exposure to working within a busy, fast paced environment meeting tight deadlines.
• Sound evidence of providing high level administrative support to individuals and teams
• Proven ability to work in a timely and accurate way, with proactive intervention to identify problems.
• Ability to engage with varying levels and types of stakeholders.

Desirable

• Evidence of acting as the first point of contact within a customer focused environment
• Some previous knowledge of HR systems (such as Success Factors)
• Successfully delivering end to end recruitment and onboarding support, including pre-employment checks.

Closing date:Tuesday 31st October 2023, 11:59pm UK time.

Interviews are planned for the week 13th November 2023.

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion(EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council iscommitted to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Councils Safeguarding policies for Adults and Children.

If you have any problems with your application please email [email protected]

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ASK HR email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.