Company Description

THE ORGANISATION FOR ECONOMIC COOPERATION AND DEVELOPMENT (OECD)

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE EXECUTIVE DIRECTORATE (EXD) 

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid.  As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide compliance and risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.

THE CONFERENCE, SECURITY AND INFRASTRUCTURE SERVICE (EXD/CSI) 

Within the OECD’s Executive Directorate (EXD), the Conference, Security and Infrastructure Service (EXD/CSI) is responsible in particular for the conference services, language services (interpretation and translation), safety and fire security of OECD staff, delegates and visitors and the management and operation of OECD buildings facilities in Paris and at OECD Centres abroad. Within EXD/CSI, the Translation Division (EXD/CSI/TRA) translates official OECD documents and publications into the Organisation’s official languages (French and English) and into other non-official languages, and conducts other linguistic activities, including work on terminology.

THE POSITION

EXD/CSI/TRA is looking for a Translation Workflow Assistant to undertake a wide range of administrative tasks for the Translation Workflow and Resource Management Unit. This diverse and dynamic team plays a key role within the Division, interacting with many other entities in the Organisation and providing essential support to them, even during periods of intense activity. The selected candidate will work under the direct supervision of the Head of Translation Workflow and Resource Management Unit.

The Translation Workflow and Resource Management Unit provides a continuous service from 8:00 until 19:00 and staff may be required to work within this timeframe.

Job Description

Main Responsibilities

Translation Administration

• Assist the Workflow and Resource Managers in processing translation requests from client Directorates (pre-processing of non-editable texts and figures, delivering translated documents through the Translation Management System, etc.).
• Liaise with external translators, completing their vendor profile in the Translation Management System and providing reference material, contractual and administrative information relative to translations (reference documents, rates, etc.).
• Format and assemble translations in the corporate editing tool including texts, graphs and tables and ensure compliance with official formatting rules.
• Process shopping carts, confirmations of delivery and associated invoicing for external vendors and for internal purchases by liaising with the Programme, Budget and Financial Management (PBF) Division.
• Monitor payment information for the external translators to make sure that the invoices have been received and fully paid.
• Track translators’ expenditure to ensure that prices remain within agreed contract thresholds.

General Administration

• Perform a range of administrative tasks for the Division as required (misson orders, timekeeping, stationery requests, etc.).
• Liaise with the Central Management Unit concerning administrative and budgetary issues.

Qualifications

Ideal Candidate Profile

Academic Background

• Good secondary education, preferably post-secondary.

Professional Background

• Knowledge of the Organisation’s procurement rules and procedures, or those of a similar institution, would be an asset.
• Experience in translations workflow management would be an advantage.

Tools

• Proven experience working with the Microsoft Office Suite.
• Experience with OECD systems (O.N.E Author, SRP, SRM) or similar translation workflow and procurement systems, or the willingness to acquire rapid proficiency in the standard range of tools used in the Organisation.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in the two OECD official languages (English and French).

Additional Information

Closing Date:

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 15 April 2024 (CEST).

Contract Duration 

• One year, with possibility of renewable.
• Ideal start date: 1 June 2024
• This opportunity is primarily open to serving officials. It is also open to temporary staff.

Salary Information  

• Salary and conditions will depend on the experience of the selected candidate as well as on her/his status (temporary staff or official).
• For temporary staff, salary starts at 2,600 EUR gross.

What the OECD offers

• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Selection Process

For short-listed candidates,  interviews are planned for 13-17 May 2024.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries]*, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.