Transport Administration Clerk

Job title:

Transport Administration Clerk

Company

Cencora

Job description

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!Job DetailsSalary:£27,357.72Days: Monday-FridayTimes:9.30-6pmJob PurposeThe Transport Clerk must ensure timely and efficient vehicle, driver and route planning for both internal and external customers.All staff are expected to understand the principles of Good Distribution Practice of Medicinal Products for Human Use (2013/C 68/01) which is reflected in our SOP – REF Chapter 1 AHDL GDP 1.1. It will be a requirement for all staff to be trained in this SOP and have an annual refresher. All other GDP training will be job specific and as per your personal training matrixKey Accountabilities:

• Maintain a full knowledge of operational procedures in relation to Transport.
• Prepare and plan the delivery schedules incorporating Service Centre and 3rd party customer / supplier requirements, factoring in our driver rota criteria.
• Attach all required documentation to the driver timesheets i.e. maps, uplift notes, trailer and unit check sheets.
• Check driver timesheets prior to distribution ensuring trailer numbers, vehicle registration and shift start times are correctly recorded. Raise any discrepancies immediately with the Transport Supervisor.
• Debrief drivers at the end of their shift ensuring all paperwork is completed correctly and/or POD’s/Uplifts are returned along with any other relevant shift or vehicle information.
• Brief agency personnel prior to the start of their shift, issuing trailer and unit check sheets, time sheets, fuel cards and gate passes.
• Ensure agency personnel hours are recorded and passed to the Payroll Department by the agreed deadline.
• Enter all data from tachographs onto database via the tachograph scanner, ensuring all relevant legislation is adhered to. Report any discrepancies immediately to the Transport Supervisor.
• Analysis of both analogue and digital Tachograph charts including the preparation and distribution of infringement reports.
• Calculate weekly, miles per gallon per vehicle on the hire units and distribute to the Transport Supervisor, Administration Manager and General Manager.
• Update daily the Fleet KPI detailing all fuel, mileage and fleet costs.
• Ensure wage data is entered correctly onto the system from drivers’ timesheets on a daily basis and comprehensively checked prior to submission to the CSC Payroll Department by the agreed deadline.
• Ensure the drivers hours are feeding through correctly from the Drivers Wage Spreadsheet to the Working Time Directive Spreadsheet. Report any discrepancies immediately to the Transport Supervisor.
• Ensure all requested POD’s are forwarded to UDG/Head Office to assist in the reduction of company debtors.
• Once authorised by the Transport Supervisor place orders for new / replacement driver uniforms with the recognised company supplier, ensuring the company None Trading Order (NTO) process is adhered to.
• Maintain a transparent filing system accessible to all.
• Support other sections of Transport and Transport Administration as and when required.
• Ensure your nominated holiday cover is fully apprised of any changes to existing practices.
• All visitors to site are to be welcomed in a polite, friendly and professional manner.
• Ensure all visitors to site and contactors comply with Health & Safety procedures.
• Maintain office housekeeping/hygiene, including regular cleansing and archiving of computer and hard paper files.
• Advise Supervisor/Manager of any instance requiring special action.
• Maintain standards in accordance with the Health & Safety policy.

Competencies:(The key behaviours required to achieve high levels of performance)

• Building Customer Loyalty – Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty.
• Communication – Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Contributing to Team Success – Actively participating as a member of a team to move the team toward the completion of goals.
• Initiating Action – Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
• Safety Awareness – Being aware of conditions that effect employee safety.

Knowledge, Skills and Experience Required:Job KnowledgeAny prior knowledge of the following would be highly advantageous:

• Company procedures relevant to Transport
• Drivers Wage Calculation
• Location of Service Centre network
• Route Planning
• Security Procedures
• Health & Safety requirements

Skills and Experience·Ability to use initiative

• Good communication skills
• Attention to detail
• Customer care
• Good telephone manner
• Sound keyboard skills
• Intermediate Numeracy and Literacy
• Intermediate MS Word and Excel

.Key Dimensions:No budgetary or managerial responsibility.Key Working Relationships:

• Transport Supervisor
• Transport Administrator
• AHDL Drivers
• CSC Administration Manager
• CSC Receiving & Replenishment Manager
• Associated Business Controller
• AHDL Customers
• Other relevant SC staff
• Head Office Departments – Finance and Fleet
• BTC Movement Control

What Cencora offers​Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.Full timeAffiliated Companies Affiliated Companies: Alliance Healthcare Management Services LimitedEqual Employment OpportunityCencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email . We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned

Expected salary

Location

Swansea

Job date

Sat, 01 Mar 2025 08:26:45 GMT

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