TRANSPORT AND CUSTOMS SUPERVISOR

MSFOCB is Recruiting

TRANSPORT AND CUSTOMS SUPERVISOR
Based in Baghdad
Vacancy reference: LS03204
Médecins sans Frontières / Doctors Without Borders (MSF) is an international humanitarian Organization providing assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflicts, irrespective of race, religion, creed or political convictions. MSF observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claim full and unhindered freedom in the exercise of its functions.
Main Purpose of the position:
Planning and supervising the day to day implementation of procedures and administrative processes for the efficient clearance and transportation of medical and non-medical goods in the mission according to MSF protocols, standards and procedures in order to ensure the optimal functioning of the mission
Accountabilities:
• Planning and supervising the day to day activities and administrative processes to ensure an efficient running of the clearance and transportation processes of medical and non-medical goods for a supply office (coordination or project), ensuring compliance of MSF standards, protocols and procedures. These activities include but are not limited to the following:
o Acting as a forwarding agent for the mission by ensuring all the importation process in liaison with clearing agents through follow-ups of all importation process in order to release the goods as fast as possible; following up on the MOU and liaising with Ministry of Finances and others for taxes exemption. Being the focal person of the Ministry of Health for the import license by providing all the details on the content of the importations
o Conducting local context watch and proposing best routing for local transport taking in consideration nature of goods and timing and participates in the network for cargo transportation possibilities with the other sections. Organizing regular market consultations and tenders on transport local market (Road, Air …)
o Being responsible for the reception of international freight
o Planning, prioritizing and organizing the shipment of goods purchased locally and managing all related administration documents
o Communicating with customers, prioritizing transport according to their needs.
• Coordinating and leading the team under his/her responsibility including the daily workers, defining each person’s tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Performing delegated tasks according to his/ her speciality and as specified in his/her job description
MSF Section/Context Specific Accountabilities
• Full mapping of customs and transport regulations within Iraq.
• Continuoulsy update the internal transport guideline for Iraq mission, comprising of all necessary documents, network contacts and any additional supporting documentations required for smooth transport operation.
• First line contact for transport regulations/requirement updaing within Iraq mission
• Responsible for monitoring shipments, ensuring the security and progress of all movements from Baghdad warehouse (or as required).
• Fully responsible to file all accompanying freight file documentation as accoridng to the supply department filing methodolgy. Strict followup is required.
• Take the lead for loading and unloading of all freights to and from the MSF Baghdad warehouse OR as required
• Fully accountable for the preparation and accuratecy of all freight documents, supporting documents provided to consignees

Requirements:
Education: Essential technical diploma, in supply chain or transport
Experience: • At least 2 to 3 years’ experience in the supply department
• Desirable experience in MSF or other NGOs in developing countries.
Languages • Mission language and local language essential.
Knowledge • Essential computer literacy (word, excel, internet
Competencies: Results and Quality Orientation
Teamwork and Cooperation
Behavioural Flexibility
Commitment
Stress Management

Deadline for applications: 16/05/2024
If you are confident that you meet the above requirements:
Send your Motivation Letter & CV in English to:

msfocb-iraq-recruitment@brussels.msf.org

Or drop your application in the CV box at the MSF OCB Office in Baghdad_ Al Mansour.
Also, this post is shared on both Jobs Announcements platforms:
• NGO Jobs Bids website https://ngosjobs-bids.com
ALWAYS CLEARLY MENTION THE POSITION YOU ARE APPLYING FOR:
TRANSPORT AND CUSTOMS SUPERVISOR
Please note that only short-listed candidates will be contacted for an interview. Shortlisted but not selected CVs may be kept on file in case of future vacancies. MSF has the right to postpone or cancel this recruitment.