Org. Setting and Reporting
This position is located in Amret Al Faouar within the Transport Section of the United Nations Disengagement Observer Force (UNDOF). The incumbent will report to Transport Officer.
Responsibilities
Under the supervision of the Transport Officer, the incumbent is responsible for: · Managing the expendable items of the Transport Section, including the acquisition, receipt and usage of spare parts and lubricants used in the TPT workshops. . Preparing requisitions of expendable items and POL products for the regular resupply of the TPT Stores supporting the workshops at Pos 12A and Camp Faouar for vehicle repair and maintenance. · Preparing lists of expendables to be ordered through the Supply Chain Management requisitioning unit. · Following up with the Supply Chain Management units and Supply Section regarding the delivery of items ordered. · Coordinates with the UNDOF R&I unit the receiving and inspection of incoming goods (R&I Inspection) · Codification of items before electronic receipt of same into the inventory system. · Ensures that UMOJA is updated to accurately reflect the inventory of expendables. . Creates, prints and records Driving permits, monitors expiry dates and withdrawal periods. . Monitors CARLOG downloading stations and vehicle units for functionality. · Raises discrepancy and defect reports for incoming assets that are not in accordance with specifications outlined in Purchase Orders. · Determines and regularly reviews ‘minimum-maximum’ levels of spare parts. · Alerts the supervisor of any shortages that may arise between re-supply cycles. · Focal point for creation of Budget and Audit reports. . Processes I-Need requests. · Ensures that expendables consumed are recorded accurately in UMOJA through the work order system. · Conducts random and scheduled physical verification checks. · Maintains complete records and documents of all related transactions and entries. · Generates complete and up-to-date inventory reports. · Generates correspondence and relevant status reports/technical reports as required. · Prepares cost estimates for the expendables used in the repair of UN vehicles and completes the relevant parts of the ‘Damage Discrepancy Reports’ in UMOJA. . Drives UN vehicles in support of Cross Border duties. . Acts as Attendance monitor on behalf of CTO and recording in UMOJA. . Records, Checks, and charges Liberty mileage. . Prepares all Transport related documents, Memo, Fax, Administrative instructions, Liberty and Welfare requests for CTO signature. · Performs other duties, as assigned.
Competencies
Professionalism: Knowledge of Property Management and Financial rules and ability to apply these in the area of responsibility. Ability to maintain accurate records, review and interpret a wide variety of data. The ability to perform analysis, modeling, and interpretation of data in support of decision-making. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Competencies: Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect.
Education
High school diploma or equivalent diploma. Certifications/diploma or other supplemental academic qualifications or training pertaining to the area of responsibility will be an advantage. (Transportation, Supply Chain management)
Job – Specific Qualification
Not available.
Work Experience
At least five (05) years of progressively responsible experience in transport operations management is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.