Transport, Inventory and TWG Stores Officer (British High Commission, Kingston)

Job title:

Transport, Inventory and TWG Stores Officer (British High Commission, Kingston)

Company

HM Government

Job description

1Main purpose of job:This is a fantastic and varied job working in one of the key Diplomatic missions in Kingston. You will work closely with the Estates and Infrastructure Development Manager and the Foreman. The British High Commission is seeking to recruit a professional individual with Strong Customer Service, Administrative and organisational skills for the position of Transport, Inventory and Technical Works Group (TWG) Stores Officer. The main purpose of the role is to support the operational delivery of Corporate Services in coordinating official ground transportation and maintaining the TWG stores in accordance with established FCDO policy and best practice.The ideal candidate will be an energetic team player with sound knowledge of inventory management and record keeping.Roles and responsibilities:

• Manage and coordinate official ground transportation for BHC staff
• Coordinate assignment of drivers for transportation duties
• Manage service schedule for fleet vehicles
• Check delivery of goods from suppliers against delivery notes.
• Carry out daily reconciliations of store bin cards electronically
• Prepare schedule for Diplomatic mail. Deliver to couriers when required. (back up to PA)
• Ensure all stock delivered to the store is labelled and placed in the correct location.
• Manage main stock inventory
• Managing TWG Stores inventory including conducting random stock check/validation on individual items and request for replenishment of stock before items are used up (regularly monitoring minimum reorder quantity)
• Ensure that tools/equipment are kept in good condition i.e. forklift, palletizer, small hand tools, drill, winch etc.
• Arrange tool servicing as required.
• Management and control of hazardous substances and chemicals
• Responsibility for Risk Management
• Identify and record obsolete items
• Relocate and re-stack goods to make space for new deliveries
• keeping records (electronic) of goods, their location and quantity
• Ensure proper accounting and periodic reporting of stock items and their financial value
• Receive local deliveries and collections as and when required.
• Prepare building kits, equipment, and stock for forthcoming jobs.
• Assume responsibility for Maintenance Request Form (MRF)
• Ensure equipment received for maintenance and repair, is cleaned, labelled and put in the appropriate area.
• Ensure that the store and work areas (including storage containers) are kept clean and tidy and comply with health and safety regulations.
• All other duties as assigned.

Resources managed:Line Manage 2 x maintenance workers and 3 x driversThe incumbent will be expected to demonstrate initiative and make difficult decisions independently, in a calm manner. Organisational skills are essential, as well as accuracy and attention to detail. The successful candidate will be expected to prioritise and exercise judgement in areas which fall within established practices and procedures.Essential qualifications, skills and experience 1

• Minimum of 3 years’ experience in inventory management/stock control
• Excellent interpersonal, written and oral communication skills
• Valid Driver’s Licence – General Licence with ability to drive manual shift vehicles, not exceeding 5,000kgs laden weight
• Computer Skills; MS Word, Excel, Teams.
• Excellent organizational, prioritization and problem solving skills
• Good report writing skills
• Excellent command of English language

Desirable qualifications, skills and experience 1

• Experience in company fleet management
• Hold either a BSc, HND or other relevant tertiary level qualification

Required behaviours 1Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working TogetherApplication deadline 112 May 2024Grade 1Administrative Officer (AO)Type of Position 1Full-time, PermanentWorking hours per week 139Region 1Americas, Caribbean & Overseas TerritoriesCountry/Territory 1JamaicaLocation (City) 1KingstonType of Post 1British High CommissionNumber of vacancies 11Salary 1174,293.44 JMD per monthStart Date 124 June 2024Other benefits and conditions of employment 1

• Applicants must have the independent right to reside and work in Jamaica.
• The period of probation for this role is three months though the British High Commission reserves the right to extend this period in order to fairly assess performance.
• Full induction and coaching will be arranged for the successful applicant.
• International travel will be required for training so applicants must hold a valid passport
• The salary for this position is $2,178,668.00 JMD per annum
• Core office hours are 8:00am to 4:30pm Monday to Thursday and 8.00am to 1.00pm on Fridays.
• Annual leave entitlement is 20 days rising to 24 days after five years of service. The BHC Kingston also observes a combination of up to 14 UK and local public holiday days.

Additional information 1Flexible working is not automatically applicable due to the frontline nature of the role. The nature of the role means that the successful candidate should be prepared to work in office as operationally required. Until probation is successfully completed, the officer will be required to report to the office 5 days per week unless specifically agreed.The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6-12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Expected salary

Location

Kingston upon Thames

Job date

Sun, 28 Apr 2024 03:09:08 GMT

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