TRANSPORT OFFICER
Job Opening
Job Opening ID: 225477
Job Network : Logistics, Transportation and Supply Chain
Job Family : Transportation
Category and Level : Field Service, FS-6
Duty Station : TRIPOLI (LIBYA)
Department/Office : United Nations Support Mission in Libya
Date Posted : Jan 17, 2024
Deadline : Jan 31, 2024

Org. Setting and Reporting
This position is located within the Mission Support Service/Transport Unit of the United Nations Support Mission in Libya. The position is based in Tripoli, Libya (Tripoli is classified as a Hardship “E” duty station and a non-family duty station). The incumbent will be under the overall supervision of the Chief of Service Delivery and Supply Chain Management.
Responsibilities
Within delegated authority, the Transport Officer will be responsible for the following duties:

Fleet Management/Sector Motor Transport duties:
•Manages the provision of the surface motor transport support within a specific geographic area in a field mission which includes the United Nations Owned Equipment, Member State contributed Equipment and commercial transportation services.
•Participates in the development and implementation of the Vehicle Establishment Program in accordance with the decisions of the Mission Vehicle Establishment Committee and the current Department of Peace Operations and Department of Operations Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization and disposal of the surface transport fleet.
•Participates in the development and implementation of the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that a filed mission fleet is optimized to meet operational requirements.
•Participates in the development and implementation of the Active Road Accident Prevention and Road Safety Programs for a field mission.
•Oversees the implementation of the Driving Test Program within a specific geographic area in a field mission and monitors that sector field mission staff is issued with UN driving permits in order to ensure that all vehicle users have minimum driving skills and understand host country road rules and regulations.
•Develops and implements a cost-effective plan for the surface transport resupply within a specific geographic area in a field mission, determining the appropriate means of transport including outsourcing activities.
•Ensures the inventory control and supervises the physical annual checks of vehicles and equipment.
•Develops and implements standard operating procedures for surface transport operations within a specific geographic area in a field mission.
•Supervises the preparation of performance reports and responses to internal and external audit observations.
•Determines technical specifications for goods and services, reviews responses to bid and conducts technical evaluations to ensure that vendor’s proposals meet technical requirements.
•Coordinates requisition process with purchasing authorities.
•Oversees contracts for the provision of goods and services and evaluates vendor’s performance in coordination with the Contracts Management Unit and/or the Procurement Section.
•Ensures that quality control/quality assurance procedures are implemented, that plans, and work processes comply with the established regulatory regime.
•Ensures that the UN vehicles are used in accordance with the UN regulations and rules, and that vehicle usage data are correctly recorded.
•Ensures the accuracy and validity of data recorded in the management information systems.
•Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry, as appropriate.
•Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for surface transport.
•Participates in the development of the Transport Unit’s/Section’s Staffing Table.
•Manages the allocation and rotation of appropriate work assignments.
•Coordinates the individual annual Work Plans for subordinate staff members and produces detailed performance assessments and evaluations for all staff as required.
•Supervises the personnel and evaluates staff performance.
•Ensures the compliance with the UN policies on the workplace safety and environment protection.
•Liaises with the UN agencies, non-government organizations, intergovernmental agencies and suppliers for the provision of surface transport support.

Fleet Vehicle Inventory Unit duties:
•Monitors distribution of non-expendable transport assets.
•Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines.
•Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases.
•Prepares Business Object Reports.
•Coordinates the Mission Vehicle Establishment Committee (VEC) meetings.
•Implements the Vehicle Replacement Policy.
•Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines.
•Provides technical expertise on Contingent Own Equipment (COE) and safety inspections.
•Provides inputs for statistical report on transport fleet utilization and composition.
•Participates in the technical evaluations of bids received from vendors through the Procurement Section.
•Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a Chief of Unit/Section, Transport.
•Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel.
•Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS)
statistics of the mission vehicle fleet are processed in accordance with the established and guidelines.

Transport Dispatch duties:
•Ensures the routine transportation requirements are identified within the area of responsibility.
•Analyzes transportation requests and supervises route planning and reconnaissance.
•Establishes service timetables and driver rosters.
•Prepares and disseminates information regarding transport services and transport facilities available to customers.
•Ensures maximum utilization and effective use of vehicle and driver resources
•Ensures that all personnel are aware of the services available to them and communicates any changes that occur.
•Ensures the provision of regular shuttle bus services along established routes.
•Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
•Provides transportation briefings to incoming personnel at the check-in.
•Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed.
•Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
•Ensures that files and documentation related to assigned duties are maintained and prepares reports for supervisors.
•Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
•Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained.
•Ensures that driving test assessments are conducted for UN personnel

Maintenance Workshop duties:
•Supervises the maintenance and repair of UN-owned vehicles in accordance with the vehicle manufacturer’s standards for automotive electrical system including Electronic Vehicle Monitoring System (EVMS), air conditioning system, suspension system, braking system (including ABS system) and bodywork and painting.
•Supervises the diagnostic and fault finding, quality control/assurance, road testing and vehicle recovery.
•Analyses reasons for technical faults and prepares reports.
•Supervises vehicle inspections.
•Supervises product upgrades initiated by a vehicle manufacturer.
•Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities.
•Ensures that information in the Electronic Vehicle Monitoring System (EVMS) and Fuetlog software packages is accurate and up-to-date.
•Liaises with the manufacturer representatives for after sales warranty and technical fault claims.
•Identifies requirements for spare parts, hand tools and workshop floor equipment.
•Participates in the technical evaluations of bids received from vendors through the Procurement Section.

Others
•Participates in the development of the Transport Unit’s/Section’s annual budget proposals
•Monitor Transport Section Budget and advises the Chief Technical Services and Transport Section Unit regularly on budget performance (actual expenditure vs planned).
•Prepares financial and budget summaries (including RRB), write reports and submit to a Chief Technical Services in accordance with established procedures and deadline.
•Develops and implements the Transport Unit’s/Section’s Training Plan; coordinates with UNHQ training courses, workshops and other related training activities.
•Performs other related duties as required.
Competencies
Professionalism: Ability to manage diverse transport operations. Ability to provide leadership. Knowledge of institutional mandates, policies and guidelines pertaining to transport operations and related matters. Demonstrates ability to complete in-depth analysis and to formulate conclusions/recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and
matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is required.

Work Experience
A minimum of ten (10) years of progressively responsible experience in motor vehicle transport operations management or related area is required. The minimum years of relevant experience are reduced to 5 years for candidates who possess a first level University degree.

A minimum of three years of experience in post conflict missions, managing large scale of transportation operations and United Nations Owned Equipment (UNOE) inventory and supervision of workshops is required.

Experience in preparation of TPT budget proposal and implementing budget plans is required.

Hands-on experience with Enterprise Resources Platform (ERP) systems, such as Umoja, is desirable.

Relevant working experience in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) – or similar international organization or non-governmental organization in a conflict or post-conflict environment is desirable.

Experience in supervising a team is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic is required.