Travel and Events Unit

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Duties and Responsibilities

• The development of template forms for easy storage of standard information and keeping databases up to date. 
• Interfacing with current technology to recommend better solutions for Travel and Events challenges in the office.
• Payment status follow-up with the LTA travel agency; monitor payments and maintain weekly contact with the agency representative.
• Keep the payment status table updated and inform when there is a significant increase in the pending payments.
• Follow up open claim tables and send reminders to travelers for claim submission.
• Assist with hotel reservations for visiting UN/UNDP officials.
• Support on processing requests for visas for all UN travelers in coordination with the visa agency.
• Arrangement for airport pick-up and support to expediting customs and immigration procedures, as necessary.
• Support GBL/BBL arrangements in the Hub.
• Preparation of routine correspondence, excel tables, and reports.
• Extracting, inputting, copying, and filing data from various sources.
• Support liaising with service providers (hotels, restaurants, etc.) to identify the most convenient and cost-effective options for workshop/conference/meeting locations and functions.
• Provide on-site support during events when needed.
• Informing Plaza reception on expected guests.
• Other required support to the work of the IRH Travel and Events Unit.

Required Skills and Experience

 Education: 

• Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
• Be enrolled in the final academic year of a first university degree program (minimum bachelor’s level or equivalent).
• Have graduated with a university degree in fields such as Tourism/Hotel management and/or travel desirable related fields, and, if selected, must start the internship within one year of graduation.
• Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.

Experience: 

• Previous related work experience in a national or an international entity would be an asset but not required.
• Experience in Travel agency/Hotel management is an asset but not required.

Language skills:

• Proficiency in written and spoken English;
• Turkish or Russian language knowledge is an asset.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/25863