UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. This is a recognition of interconnected nature of development risks & crises that the world is facing and that call for assembling of multidisciplinary teams for an integrated & systemic response. Therefore, UNDP personnel are expected to work across issues, units, functions, teams and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration

1)    Reconcile and pay UNDP CTA credit card statement within 20 days from the statement date.

Ensure outstanding exceptions are identified and brought to the attention of the relevant parties.

2)    Prepare monthly management reconciliation report summarizing the reconciliation results and additional reports as required.

3)    Post monthly journals and invoices to reclaim travel surcharge costs.

4)    Review and close CTA Purchase Orders that are no longer required on a monthly basis to ensure unused resources are allocated back to the projects.

5)    Review and clear Memo1 requests for travel cases as part of staff separation cases and stand in for Accounts Payable duties when required.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the General Operations and BMS/UNDP.

Supervisory/Managerial Responsibilities: None

• Achieve Results – LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively – LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously – LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility – LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination – LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner – LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion – LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Finance – Accounting (General)

• Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and  trends, and ability to apply this to strategic and/or  practical situations

• Ability to examine and verify accounts and records.

Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner

Administration and Operations – Travel Policies and Procedures

• Knowledge of travel policy and procedures; ability to
  interpret travel policy, the Staff Rules, administrative and financial regulations and rules on travel related matters.

Business Direction and Strategy – System Thinking

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Administration & Operations –  T&E Cash Advance Reconciliation

• Knowledge of policy and procedures on T&E cash advance reconciliation; ability to link T&E Cash Advance transactions with transactions in the General Ledger including case analysis for clearances for staff separating from the organization