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Reporting to the Asset Specialist and in close consultation and cooperation with the Finance Analyst, the Travel Payments Assistant performs the monthly UNDP Travel Card reconciliation to completion including posting payments in addition to posting surcharge cost recovery journals while supporting travel reconciliation queries.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. This is a recognition of interconnected nature of development risks & crises that the world is facing and that call for assembling of multidisciplinary teams for an integrated & systemic response. Therefore, UNDP personnel are expected to work across issues, units, functions, teams and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration
1) Reconcile and pay UNDP CTA credit card statement within 20 days from the statement date.
Ensure outstanding exceptions are identified and brought to the attention of the relevant parties.
2) Prepare monthly management reconciliation report summarizing the reconciliation results and additional reports as required.
3) Post monthly journals and invoices to reclaim travel surcharge costs.
4) Review and close CTA Purchase Orders that are no longer required on a monthly basis to ensure unused resources are allocated back to the projects.
5) Review and clear Memo1 requests for travel cases as part of staff separation cases and stand in for Accounts Payable duties when required.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the General Operations and BMS/UNDP.
Supervisory/Managerial Responsibilities: None
Finance – Accounting (General)
Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner
Administration and Operations – Travel Policies and Procedures
Business Direction and Strategy – System Thinking
Administration & Operations – T&E Cash Advance Reconciliation
(The successful candidate will be required to work independently on the monthly travel card reconciliation to completion.
The reconciliation can contain over 1,000 entries and is excel based so requires methodical, analytical analysis of the reconciling items and follow up actions. Organization and planning are essential to be successful in addition to very strong hands-on experience using MS Excel.)
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