IDB3281 – Treasury Operations Back Office Specialist

Job Purpose:

As TOSD is taking over the Back Office Function for all Investment Department activities from FCD, TOSD mandate was updated to capture the new function, and additional resources were allocated to TOSD to handle this function.

The role of the Specialist is very essential to support developing this new process and setting it up properly, along with processing all Back Office transactions related to the Investment Department, and contributing towards developing and enhancing transactions processing, settlement procedures, treasury systems.

Key Accountabilities:

Policies and Procedures

• Assist the Senior Specialist in formulating policies and procedures for IDB on transaction processing, cash flow management and liquidity management.

• Implement and support the review of the existing policies and procedures and recommend changes to benchmark them with international practices and standards.

• Ensure strict compliance of policies and procedures with treasury transactional activities.

• Develop, maintain, and update the standard operating procedures, DoA, Mandate, Key Risk Indicators, related to Inv. BO operations.

Reporting and Communications

• Prepare comprehensive reports on all deal processing and settlement activities as required.

• Prepare various reports on under Treasury operations.

• Maintain productive and effective working relationship within IDB Group entities and with external banks/partners.

Transaction Processing and Settlement

• Process and settle all Manual or System transactions received from Investment department related to, Non IFI direct equity investment, External investment funds & Mission driven investment including IFI under different asset classes (listed equities, private equity, real estate, co-investments etc.) and which include the following functions:

• Processing & Settling EFM transaction received from Investment Department related to capital injection/subscription and redemptions, including settling trade for acquiring or disposing of traded collectives such as ETF and ETCs.

• Processing and settling trades received from investment departments and cash management function.

• Processing and settling EFM, custodian and other services invoices received from Investments Departments vendors specific to the direct fees for managing the Funds such as EFM, GC and Fund Admin, Index data and sharia advisors.

• Record keeping of trade settlement and cash management transactions.

• Participate in the development and implementation of actionable objectives, planning processes, budgets and operational KPIs for the division.

• Follow up and report on divisions on-going transactions and quality of its output and services, identify and initiate proposals/actions for further improvements and innovations.

• Ensure efficient and error free processing of all treasury transactions with strict compliance to policies and procedures.

• Handling all kinds of queries and payment requests received from the Investment Department.

• Follow up on payment execution to ensure they are processed on time and without delays.

• Liaise with Inv. and IMDT to set up and enhance the appropriate system set ups and workflows for all Inv. Back office related payments.

• Perform the necessary end of day reconciliation on cash balances and securities held with Global Custodians.

• Perform the necessary reconciliations on all payments executed within the day.

• Assist the Inv. Department on the selection and onboarding of new custodians.

• Troubleshoot any operational issues within the Inv. BO operations.

• Address all unreconciled accounting issues in coordination with Financial Control Department.

• End of day reconciliation on all B/O system blotters.

• Communicate with the correspondent banks on all operational matters to ensure proper execution and settlement of the payments.

• Record/archive supporting documents for all Inv. Back Office payments.

Academic and professional qualifications:

• Bachelor’s degree in Banking, Finance, Accounting, Business Administration or related discipline.

• CTP, CerT, CTM, ACI or any treasury relevant certificate is preferred.

• Bachelor: Minimum 5 years’ experience in finance and accounting.

Skills & Necessary Knowledge:

• Building Relationships

• Passion for Excellence

• Analytical Thinking

• Problem Solving

• Stakeholder Management

• Strategic Planning

• Monitoring, Processing, Confirmation and Settlement: Debt and Capital Markets Instrument Trades

• Monitoring, Processing, Confirmation and Settlement: FOREX and Money Market Trades

• Custodial settlement knowledge

• Knowledge of cash management operations

• Knowledge of payments systems and payment messages categories.

• Correspondent Relationship

• Treasury systems

• MS Excel, Word, SAP-FM and JIRA.

Languages:

• English – Mandatory

• Arabic – Preferred

• French – Preferred