JOB DESCRIPTION

Terms of Reference

 

Post, Title and Level:

Archives Assistant – G4 (Two Posts)

Duty Station Nairobi, Kenya

 

Organizational Unit:

Knowledge and Innovation Branch

 

Duration:

Five Months

Background

 

UN-Habitat’s institutional archives and historical audiovisual collections are a record of the Agency’s mission in promoting socially and environmentally sustainable human settlements development and the achievement of adequate shelter for all. The collections contain evidence of over 45 years of work, and tell the story of the ideas and actions, the programs and projects, and the efforts undertaken to fulfil that mission. The Agency currently has legacy records mainly from UN-Habitat projects which need appraisal. The proposed legacy records appraisal will go through phases of appraisal and processing followed by archival descriptions.

Purpose:

Assist with the appraisal of legacy records and other UN-HABITAT non – current records, process

the appraised records according to the established record groups or series and carry out the recommended disposal action.

 

Responsibilities

The post is located at the Knowledge and Innovation Branch of External Relations, Strategy, Knowledge and Innovation Division of UN-Habitat

 

Terms of Reference

Under the overall supervision of the Team lead Knowledge Management, and guidance of developed Appraisal guidelines, the incumbent will perform the following duties.

Appraise the legacy records and other non – current UN-HABITAT records to determine their evidential value and/or informational value as guided by staff in the unit.
Process the appraised records according to the established criteria ie series/records group.
Arrange the archives according to the identified records series or established record groups.
List the recommended records for destruction and assist with the implementation of records disposal action
Enter the information regarding the archived records into the established database.
Undertake any other duty as requested.

Qualifications.

Completed secondary education, high school, or equivalent diploma is required. Training in Archives and Records management course is required. Additional technical training is an added advantage

Work Experience:

At least 3 years of practical experience in Archives Administration with emphasis on records appraisal.

Languages: Proficiency in written and spoken English, knowledge of another UN language an advantage

 

Communication: Ability to explain archival concepts in layman”s language; ability to communicate with all levels of management and staff.

 

Reporting lines: The candidate will report to the Team lead Knowledge Management, Knowledge and Innovation Branch, UN-HABITAT and who will evaluate the outputs.

Application should be sent to [email protected]

Application Deadline is 30th July 20225

Duration
Five Months

Grade
G4

Duty Station
Nairobi

Post date
23/07/2025 – 12:00 pm

Deadline
30/07/2025 – 12:00 pm

Country

Kenya

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements