Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls. the empowerment of women. and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women’s global gender data programme, “Making Every Woman and Girl Count” (Women Count), delivered significant results in scaling up work on gender statistics availability, accessibility, and use during Phase I of its implementation. For Phase II, with gender data being elevated as one strategic outcome of UN Women’s 2022-2025 Strategic Plan, Women Count continues to support Member States and lead efforts on mainstreaming gender perspectives in three key interventions:

• Enabling environment for the production and use of gender statistics: Put in place supportive policy, legal and financial environment to ensure gender-responsive national adaptation and effective monitoring of the Sustainable Development Goals (SDGs)
• Increasing the production of gender statistics: Increase availability of quality, comparable and regular gender statistics to address national data gaps and meet policy and reporting commitments under the SDGs, Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW), and Beijing Declaration
• Increasing data accessibility and use: Ensure that gender statistics are accessible to all users (including governments, civil society, academia and private sector) and can be analyzed, communicated, and used to inform research, advocacy, policies and programmes, and promote accountability

Reporting to the Programme Management Specialist, the Programme Associate works with and provides support to the members of the Women Count Team in the development and implementation of the programme consistent with UN Women rules and regulations. The Programme Associate contributes to financial management and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the relevant sections in UN Women HQ and the implementing offices as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

1.     Provide budget and financial management support to the Women Count Programme

• Create projects and corresponding budgets in Quantum and RMS, prepare budget revisions, year-end rephasals and mandatory revisions; liaise and assist team members and programme staff regarding budget queries as needed.
• Monitor budget implementation and finances of the programme to ensure that spending is on track and in line with the planned budget and procurement policies and procedures; propose routine changes to the programme components to attain programme objectives in consultation with the supervisor and support reallocation of resources as needed;
• Produce, review and analyze monthly financial reports to update status of budgets and expenditures;
• Support cash allocation exercises; process GLJEs for adjustments of transactions, as needed and ensure of its completion with the Finance section;
• Review and verify financial transactions including the processing of payment to vendors, advances to implementing partners, and completing liquidations;
• Maintain internal expenditures control system;
• Create requisitions and register good receipts in Quantum;
• Document all transactions for audit purposes.

2.     Provide administrative support to the Women Count programme

• Assist and guide programme staff with procurement, administrative and human resources issues;
• Support the hiring and onboarding processes of Women Count staff and consultants including preparation of contracts and renewals, in liaison with Human Resources, Facilities and ICT;
• Act as the leave monitor for the HQ Women Count team and ensure timely recording of all staff’s leave;
• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the programme team, including travel requisitions and claims;
• Maintain a tracker of contracts with consultants and vendors and monitor regularly expiration of contracts;
• Support the procurement planning and its implementation for timely and efficient programme delivery under the guidance and compliance of organizational rules, regulations, and procedures;
• Ensure clearance of partner agreements in PGAMS are processed in a timely fashion;
• Prepare public information materials and briefing packets as needed;
• Provide guidance and training to staff members on general administrative matters; provision of administrative guidance as requested;
• Liaise with UN Women HQ Facilities and UN Women ICT team on behalf of the Programme as needed.

3.     Facilitate knowledge building and knowledge sharing

• Keep abreast of new developments and/or changes in UN Women’s policies, procedures and guidelines and share them with the Research and Data section;
• Provide audit preparedness for the Women Count programme;
• Create and share operational guidance tools on HR/ Procurement/Project Management/ ERP systems/RMS and provide support to the Women Count programme and the Research and Data Section, as needed;
• Provide administrative support related to training for the programme staff and partners on programme and operations related issues.

Competencies

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity

Core Competencies:

• Awareness and Sensitivity Regarding Gender in Humanitarian Action Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Ability to administer administrative processes and financial transactions, and proven ability to promptly learn and comply with administrative rules and regulations;
• Proven ability to support budget tracking and development;
• Strong financial and budgeting skills;
• Ability to manage data, documents, correspondence, reports, and maintain protocol and information flow;
• Ability to use appropriate IT tools as necessary, including familiarity with web-based information systems and strong knowledge of computer office tools such as Atlas and Microsoft Office (Word, Excel, PowerPoint, Outlook)  as well as familiarity with web based information systems, production/update of web content, internet searches;
• Strong organization skills, including ability to organize and complete multiple tasks by establishing priorities;
• Good interpersonal skills and a team player, including ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client’s perspective; anticipates client needs and addresses them promptly;

Required Skills and Experience

Education:

• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.

Experience:

• At least six (6) years of progressively responsible administrative and financial management experience is required at the national or international level.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in supporting a team is required;
• Experience in project management is an asset.

Language Requirements:

• Fluency in English is required.
• Fluency in other UN languages is an advantage

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)