JOB DESCRIPTION

Background

The Disarmament, Demobilization, and Reintegration (DDR) program for Ethiopia was initiated as a crucial step towards implementing the peace agreement signed between the Government of Ethiopia and the Tigray People”s Liberation Front (TPLF) on 2nd November 2022 in South Africa. This agreement ended the long-standing conflict that had arisen between the TPLF and the central government in Ethiopia, resulting in widespread violence and displacement.

The objective of the DDR program is to facilitate the disarmament of former combatants from Tigray, Amhara and Afar, their demobilization and eventual reintegration into civilian life. The program is geared towards restoring peace, promoting reconciliation and creating a conducive environment for sustainable development. Eventual areas of coverage will go beyond Northern Ethiopia and cover other regions of Ethiopia.

The Government of Ethiopia has mandated and created the “National Rehabilitation Commission (NRC)” which is responsible for design, planning, implementation, and monitoring of the DDR programme in the country. The overall DDR beneficiaries identified are 371,971. The Government has planned implementation of the programme. In Phase 1, a total of 75,000 combatants will be demobilized in 2024 and the balance will be demobilized in 2025.

UNDP is supporting the NRC in close coordination with various national and international partners, including the United Nations, non-governmental organizations, and other actors. It is expected that the DDR program will provide an opportunity for the combatants in North Ethiopia to turn their focus towards peaceful and productive activities, thereby contributing to the overall stability and development of the North Ethiopia region.

The DDR program has close linkages with the National Dialogue, Transitional Justice, and Peace Support programme. The DDR programme is anchored in the Governance Unit.

Duties and Responsibilities

Provision of reliable and secure driving services focusing on the following key activities:

• Apply defensive driving principles at all times and conditions
• Check availability of fuel, water, and oils every day before start traveling
• Ensures that the assigned vehicle is kept clean and ready to provide transport services
• Provide satisfactory and punctual transport services to staff

Proper use of vehicle including daily maintenance and documentation focusing on the following key activities:

• Takes care of day-to-day maintenance services of the vehicle, check oil, water, battery, brakes, tires, etc
• Perform minor repairs and arrange for other required repair services
• Properly fill log sheets and make sure they are signed by users on daily basis
• Timely inform the administration assistant when maintenance service is required
• Make sure that all staff on board are UNSMS and/or allowed to be onboard by supervisor(s) for official purposes

Performs other duties as assigned by the office focusing on the following key activities:

• Assist programme and operations staff while receiving guests, arranging workshops, meetings and conducting procurements
• Support programme and operations team in delivering and receiving messages to and from partners
• Support the procurement team in making minor purchases and collects urgent purchases from local suppliers as requested

While on board and enroute, ensure UNSMS, UN properties and Assets Safety and Security focusing on the following key activities:

• Apply defensive driving principles at all times and conditions
• Ensures that the steps, rules, and regulations are taken in case of reporting an accident
• Timely reporting accidents to direct supervisor, field level UNDSS and local police/traffic
• Collect and share facts to medical personnel and police officers, when necessary.
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
• Deal effectively and tactfully with officials and visitors that use his/her vehicle

Institutional Arrangement

Under the overall guidance of the DDR Director and direct supervision of the DDR Programme Specialist and matrix reporting line to the Administrative Analyst, the Driver contributes towards the effective delivery of the overall project activities. The incumbent works in close collaboration with programme and operations staff in the programme unit and the country office.

Competencies

Core competecies

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

• Administration & Operations: Vehicle management – Knowledge of policy & procedures on fleet management
• Administration & Operations: Documents and records management – Overall document (hard or electronic) management; registry and retention policy, including storing and archiving
• Business Management: Operations Management – Ability to effectively plan, organize, and oversee the organizations business processes in order to convert its assets into the best results in the most efficient manner.
• Business Management: Customer Satisfaction /Client Management
  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers” needs.
  • Provide inputs to the development of customer service strategy.
  • Look for ways to add value beyond clients” immediate requests.
  • Ability to anticipate client”s upcoming needs and concerns.
• Business Management: Communication – Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Required Skills and Experience

Education:

• Secondary Education with a valid driver’s license.
• Diploma in Auto Mechanics and related fields of study is an asset

Experience:

• Minimum 2 years’ work experience (with high school diploma) in international development organizations is required.
• Valid 3rd grade driving license is required
• knowledge of driving rules and regulations and skills in driving and repairing different 4WD light vehicles highly desired.
• Training/certificate on defensive driving is an asset
• computer literacy is highly desired
• At least two years of driving experience with UN and Humanitarian/Development NGOs as a driver is an asset;
• Diploma/certificate in auto mechanics is an asset

Language:

• Fluency in spoken and written English and the national language is a requirement.

The following documents shall be required from the applicants:

• Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors.
• A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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