UNDP: Establishment of Roster, Individual Contractor, Administrative Support Services – procurement” class=”external” tabindex=”0″ target=”_blank”>UNDP Office of Procurement

Establishment of Roster, Individual Contractor, Administrative Support Services

Procurement Process

IC – Individual contractor

Office

UNV – GERMANY

Deadline

19-Jun-26 @ 12:00 PM (New York time)

Published on

05-Jun-26 @ 12:00 AM (New York time)

Reference Number

UNV-00618

Contact

Procurement Unit – [email protected]

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNV-00618, following the instructions in the user guide.

Introduction

UNV Headquarters periodically requires short‑term, task‑specific administrative and logistical support services to meet surge demands, complement ongoing operations during peak periods, staff absences and event‑based requirements.

To ensure timely service delivery, UNV will establish a roster of pre‑qualified Administrative and Logistical Support who may be engaged on an on‑call, as‑needed basis through IC arrangements under Framework Agreements.

Inclusion in the roster does not guarantee engagement, but enables rapid contracting when services are required.

Contracts are issued only when a specific operational need arises.

The scope of services includes on-call administrative and operational support, encompassing a broad range of tasks to ensure high-quality, accurate, and timely service delivery, with proper documentation in full compliance with UNV procedures.

ICs may be called upon to provide support in one or more of the following areas:

Document & Records Management

Stock Verification, Assets & Custodial Items

Office Logistical Support

Administrative Support

Country: Germany, Bonn

Description of the Assignment: Establishment of Roster, Individual Contractor, Administrative Support Services

Period of assignment/services Framework agreement with a maximum duration of 12 months.

The Individual Contractors (ICs) will be engaged on an ”on-call” basis. More details on the selection process are available in Annex 1: GUIDANCE NOTE ON ROSTER USE AND ON-CALL ENGAGEMENT attached to Terms of Reference.

Proposal should be submitted directly in the portal no later than indicated deadline.

Any request for clarification must be sent in writing via messaging functionality in the portal. UNDP will respond in writing including an explanation of the query without identifying the source of inquiry.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Documents :

Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on this link)