Unit Head (Logistics)(P3)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.

Organizational Setting

The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its four Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management and General Support Section (FMGSS) and the Seibersdorf Laboratories Services Section (SLSS).

Main Purpose

The Unit Head (Logistics) coordinates a portfolio of logistics and other general services assigned to the Facilities Management and General Support Section. She/he co-ordinates the cost-effective logistics arrangements, including transportation of goods, oversees the incoming and outgoing of Agency shipments. In addition, the incumbent supervises the Logistics Unit, establishes and administers service contracts from external service providers.

Role

The Unit Head (Logistics) is: 1) a manager providing excellence in service delivery 2) a client focused leader dedicated to meeting and exceeding staff members expectations in accordance with Agency rules and regulations 3) a coordinator of internal and external activities of the Unit.

Functions / Key Results Expected

Leads and manages a results-based and client-focused approach to the support services and operations provided by the Unit namely, receiving and inspection, shipping and transportation and other services with specialized contractors and experts.

Reviews and analyses technical proposals for applicability, relevance and suitability to requirements as well as conducts research to identify best practices and methods, regulatory requirements to ensure efficient delivery of services by contractors and outsourced companies.

Provide advice and support to the Section Head on all aspects of general support and logistics services matters.

Manages the customer focused delivery of General support and logistical services.

Ensure the delivery of cost-efficient services while ensuring Agency Policies, Rules and Regulations are maintained.

Continuously improves the management and recording of the Agency’s incoming and outgoing shipments, receipt and inspection processes.

Prepares reports and statistical analysis for budget planning and for introducing efficiency measures where needed.

Drafts statements of requirements and service delivery bidding documentation for the provision of services by the Office of Procurement Services.

Manages service contracts and monitors Key Performance Indicators by external service providers.

Acts as the principal liaison Officer for all general support and logistical activities in the Agency.

Competencies and Expertise

Core Competencies(Competency Framework)

Name	Definition
Communication	Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
Achieving Results	Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.
Teamwork	Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.
Planning and Organizing	Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.

Functional Competencies

Name	Definition
Analytical thinking	Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis.
Client orientation	Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.
Judgement/decision making	Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.

Required Expertise

Function	Name	Expertise Description
General Services	Inventory and Supply	Proficiency in the Windows applications including word processing and email, as well as ERP systems.
Administrative Support	MS Office (Word, Excel, Outlook, PowerPoint)	Thorough understanding of General Services principles, processes and general management concepts.
Procurement Services	Procurement	Good understanding of procurement processes and technical evaluation of proposals.
Management and Programme Analysis	Project Management	Proven ability to plan, coordinate and supervise a complex logistical-technical projects in an international environment.

Qualifications, Experience and Language skills

• University degree in Public Administration, Management, Procurement, Management, Logistics management, Business Management or other related fields.
• At least five years of progressively responsible experience as a manager in service delivery, logistics, asset management or facility management, proven experience preferably in at least in one of these areas.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 38344*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.