Unit Research Administrator

Dept Number/Name: 0-1201-000/College of Arts and Sceinces
College Division: Acad Affairs-Coll of ArtsandSci
Salary Plan: Administrative
Job Code/Title: 4717 / Unit Research Administrator
Hiring Salary/Salary Range: $60,000

Schedule: Monday through Friday – On Campus with option for hybrid schedule upon completion of onboarding/training.
Position Number: 00050867, 00027730
ORGANIZATIONAL SUMMARY:
The primary mission of the College of Arts and Sciences Office of Research and Scholarship (CAS-ORS) is to promote and enhance all aspects of research and scholarly activities within the college by; Strengthening CAS research infrastructure and expanding its extramural funding portfolio, Cultivating focused research areas that respond to global challenges, Accelerating the translation of research discovery into real-world applications, Increasing publications and other scholarly activity by faculty at all ranks and Facilitating collaborative research projects centered on focused research areas.
CAS-ORS provides support for the development of research proposals and fellowships by assisting researchers in identify funding sources that align with their research areas, designing and facilitating proposal development workshops, demonstrating applicable strategic tools and resources, performing comprehensive proposal narrative reviews, offering internal awards, and providing solid research infrastructure. In addition to the pre-award proposal and post-award grant support, CAS-ORS promotes the research and scholarship success of our faculty, correspondingly increasing our visibility within the university, our local community stakeholders, and our national and international peers.
POSITION SUMMARY:
The Unit Research Administrator position provides various levels of fiscal and administrative support to CAS Departments. This position may support a single department housed in the School of Natural Sciences & Mathematics (SNSM) or support the funding portfolio of faculty in the School of Social Sciences (SSS) and School of Humanities (SHUM).This position acts as a primary contact between Principal Investigators (faculty, post-doctoral fellows, and doctoral students), Sponsored Research, and Research Financial Management on the identification, development, review, submission and subsequent administration of grants and contracts. This position supports researchers by preparing budget projections, developing materials for compliance analysis, and advising the researchers concerning the review of the proposals by Sponsored Research. This position requires the knowledge of federal sponsor agency guidelines and regulations (NSF, NIH, NEH, etc.), OMB Uniform Guidance, and private sponsor agency (private foundation, corporate) guidelines. In addition, this position must interpret and apply varied Federal, State, and University policies and regulations through the entire proposal and contract process. After awards are made the position provides guidance to researchers on administrative steps such as setting up accounts, hiring staff, reconciling the projects on a regular basis, reviewing and approving invoices and financial reports prepared by Sponsored Research, preparing expenditure transfers and override requests with supporting justification, and reviewing the final reconciliation of the projects prepared by Sponsored Research.
RESPONSIBILITIES:
Post Award Management:  Responsible for the oversight and support to Principal Investigators, project staff, and CAS administration in the following areas of post-award management.  Awards underwrite accounts properly assessing risk; prepares and oversees award setup; develops and modifies as necessary sub-recipient agreements; processes all financial transactions including payroll distribution monitoring and cost transfers; work with department Chair/staff on resource commitments to confirm available funds for hiring projected personnel funded by grants/contracts. Coordinate with department staff on preparing hiring documents and processing of grant paid tuition payments; monitors effort reporting process; identifying and tracks cost sharing and matching requirements and documentation; assists with obtaining sponsor approvals for non-budgeted financial transactions or changes; preparation of monthly ledgers and reconciliation reports; annual and award financial closeouts; assists with responses to audits and post-project requests.  Will work with CAS Office of Research on review of best practices and proper monitoring of financial activities.
Proposal Development and Pre-Award:  Works closely with faculty in the development of proposals while ensuring compliance with applicable sponsor, University Sponsored Research, Foundation and College of Arts and Sciences regulations, guidelines and processes.  Provides technical assistance to facilitate the development of grant proposals and assists faculty with submitting proposals to various agencies.  Assists in critical review, writing, and editing of research proposal.  Calculates budgets and ensures inclusion of all appropriate and required elements including direct and indirect costs, cost share, program income, etc.  Assists in developing budget justifications, review of sub-recipient budgets and justifications, and insures accurate completion of sponsor application forms and USF internal forms.  Works with the CAS Office of Research to ensure completeness and compliance of all components of the proposal.
Attends meetings and workshops to stay current on all grant policies and procedures. Collaborates with other research personnel for best practices, and represents the college and/or department on committees and communicates pertinent information to department.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor’s degree and 1 year of professional administrative experience; or a Master’s degree. Progressively responsible related experience may substitute for the required education on a year for year basis.

PREFERRED:
Master’s degree and 2-5 years of professional administrative experience preferred. University administrative research experience preferred.

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36374

Posting Date:  02/23/2024

Posting End Date: 03/08/2024

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University’s Title IX Coordinator.

USF’s Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

Campus map and location overview: USF – Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report’s national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state’s 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

Connect with us: