UNODC: Event Coordination and Communications Support Assistant – Malé

Organization Mission

UNODC’s mission is to contribute to global peace and security, human rights and development by making the world safer from drugs, crime, corruption and terrorism.

Context

The position is located within the Indian Ocean East team of the Global Maritime Crime Programme (GMCP), based in Male, Maldives, within the UNODC Regional Office for South Asia (ROSA). The incumbent will work under the overall supervision of the Programme Officer of the GMCP Indian Ocean East (IOE) , and direct supervision of the National Programme Officer, both based in Male, Maldives. Overall guidance will be provided by the Regional Programme Coordinator of the GMCP IOE.

Key Responsibilities

The National Community UNV- Event Coordination and Communications Support Assistant will undertake the following tasks:

• Assist the GMCP Indian Ocean East team in Maldives in effective liaison and communications, ensuring flow of information to internal and external stakeholders through coordination, preparation and circulation of regular updates, newsletters, reports, briefs and other written outputs to ensure visibility of the Programme, in line with any donor visibility requirements;
• Contribute to the preparation of various written outputs, e.g. draft background papers, briefing notes, speeches, position papers, analytical notes, sections of reports and studies, inputs to publications, etc., relating to maritime crime issues, in collaboration with the substantive team;
• Support the research and collation of information on maritime crime and its impact in Maldives and/or the Indian Ocean, as required;
• Provide technical and logistical support to the GMCP team in Maldives with regard to consultative and other meetings, workshops, conferences, training sessions, missions, etc., including preparing background documents and presentations, drafting meeting minutes, etc.;
• Provide coordination support in securing nominations for UNODC events, communicating with nominated participants, following up on any queries, organizing and coordinating filing and maintaining of mailing lists;
• Assist the GMCP National Programme Coordinator and Programme Officer in Male with technical and logistical processes related to the procurement of equipment and services and recruitment of experts, including support on the preparation of terms of reference, monitoring and follow-up on related payment requests, along with relevant administrative personnel, in line with UN financial rules and regulations;
• Perform any other duties as required/assigned.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

As an active UNODC GMCP team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNODC GMCP and its beneficiaries in the accomplishment of her/his functions, including:

• Provision of well researched and sound analysis of issues and developments affecting programme/project implementation, and regional maritime cooperation, etc.
• Provision of thorough, timely, well-reasoned written technical and administrative products.
• Effectively, and in a timely manner, liaises and interacts with colleagues and counterparts internally and externally;
• Provision of technical and administrative support to activities implemented under the programme in Bangladesh and in the IOE, including procurement, preparation of workshops and training sessions, reception of participants, note-taking, support to human resources processes, and coordination with participants to ensure nominations, attendance, and travel arrangements in line with UN financial rules and regulations.

Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment;

A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Required Skills and Experience

– One year experience in the field of research, communications and/or event planning is required.
– Experience in organizing national events/ conferences is desirable;
– Excellent oral and written skills; excellent drafting, formulation, reporting skills is required.
– Experience in volunteerism is an asset.
– Work experience in Indian Ocean East region is desirable.
– Accuracy and professionalism in document production and editing is desirable.
– Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including government stakeholders;
– Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
– Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
– Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
– Have affinity with or interest in maritime crime, maritime law and/or maritime security; volunteerism as a mechanism for durable development, and the UN System.

Core Competencies

• Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decisions. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing: Able to establish priorities and to plan, coordinate, and monitor work while prioritizing competing demands; able to work on tight deadlines; knowledge on how to develop clear goals that are consistent with agreed strategies. Foresees risks and allows for contingencies when planning; monitors and adjusts plans and projects as necessary; uses time efficiently.

Living Conditions

Male City is situated in the Indian Ocean’s southern portion of the North Male Atoll (Kaafu Atoll). Male’s climate is dominated by the tropical monsoon. Maldives has two distinct seasons: the wet season from May to November and the dry season from November to April. Temperature changes are uncommon in Male City. The average maximum temperature is around 30 degrees Celsius, while the average low temperature is around 26.5 degrees Celsius. About 150,000 people, or one-third of the entire population of the Maldives, reside in Male. About 110,000 of them reside on the island of Male, while the remainder reside on nearby atolls. Male is the Maldives’ economic and commercial centre. Here are the major investments, and the majority of profits are created in the greater Male region. Male has the principal harbour and port of the country, making it the commercial hub. Male is an exception to the usual lack of road infrastructure in the Maldives, where roads are largely under continuous renovation. Male is an exception to the Maldives’ usual lack of road infrastructure, where roads are constantly being renovated. 77% of vehicles are motorcycles and scooters, whereas just 9% are four-wheelers. Living alone is expensive, where a 900-square-foot apartment can be rented for over $1,000 per calender month. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in Male. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.

UN Volunteer entitlements and allowances:
The purpose of the allowances and entitlements paid to the UN Volunteer is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. For more information on entitlements, please read the Conditions of Service (https://explore.unv.org/cos).

For information specific to your assignment, please see below:
• Monthly Voluntary Living Allowance (VLA): MVR 2926.5
• Entry lump sum (one-time payment): USD 50
• Annual leave: 1.25 days per month
• Insurance: Comprehensive coverage for health, life, and malicious acts for the UN Volunteer only
• Learning: Access to UNV’s learning and career development resources