UNOPS: Administrative Assistant (Communication) – Copenhagen

Background Information – Job-specific

Unops is the United Nations body specializing in infrastructure, project management and sustainable purchases.Worldwide, the organization offers its partners solutions in the areas of humanitarian assistance, development, peace and security.Unops’s mission is to help people build better lives and countries achieve peace and sustainable development.

In Latin America and the Caribbean, Unops adapts its approach to the local context, providing a wide range of strategic solutions to improve countries’ efforts on achieving the 2030 Agenda priorities. In addition to regular activities, the office works to preserve and value natural, cultural and human resources and reduce multiple existing inequalities.

In Brazil, Unops has been operating since 2012, along with other UN agencies, international financial bodies and federal, state and municipal spheres.Since then, the office has been working on infrastructure (with, for example, the construction of schools and hospitals);socioeconomic recovery projects;Support in purchases and logistics for Brazilian humanitarian cooperation;Urbanization of settlements;and modernization of the Youth Justice System, with the construction of socio-educational centers and modeling of public-private partnership projects.

Unops Brasil is an integral part of the South Cone Multipaís Office (which brings together Brazil, Argentina, Paraguay and Uruguay) and the regional management structure for Latin America and the Caribbean.

In Maceió, Unops is responsible for managing and operationalization of the Nossa Chão program, our history, which implements projects for repairing the collective moral damages resulting from the sinking of five neighborhoods in the capital of Alagoas, due to Braskem mining.The Our Floor Program, our history is the result of a public civil action represented by the Federal Public Prosecution Service of Alagoas (MPF/AL), which held Braskem for repairing overtime damage.The Program’s activities and projects are defined by the Management Committee of Extra -Patrimonial Damage (CGDE) – a group that brings together people from civil society and representatives of public institutions, with voluntary performance.

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UNAPS is the United Nations Agency Specialized in Infrastructure, Project Management and Sustainable Procurement.Throughout the world, the organization offers its partners solutions in the areas of humanitarian assistance, development, peace and security.Unops mission is to help people build a better life and countries to achieve peace and sustainable development.

In Latin America and the Caribbean, UNOPS adapts its focus to the local context, providing a wide range of strategic solutions to enhance countries’ efforts to achieve the priorities of the 2030 Agenda. In addition to its regular activities, the office works to preserve and improve natural, cultural and human resources and reduce the multiple inequalities that still exist.

In Brazil, the UNOPS operates since 2012, along with other UN agencies, international financial organizations and governments of the federal, state and municipal levels.Since then, the office has been working in infrastructure (for example, the construction of schools and hospitals);socioeconomic recovery projects;Support in purchases and logistics for Brazilian humanitarian cooperation;Urbanization of settlements;and modernization of the youth justice system, with the construction of socio-educational centers and modeling public-private association projects.

Unops Brazil is an integral part of the Multipurpose Office of the Southern Cone (which brings together Brazil, Argentina, Paraguay and Uruguay) and the regional management structure for Latin America and the Caribbean.

In Maceió, UNOPS is responsible for the management and operation of the Nosso Chão program, Nossa Histria, which implements projects to repair collective moral damages resulting from the sinking of five neighborhoods of the capital of Alagoas, as a consequence of Brazkem’s mining.The Nosso Chão program, Nossa Histria is the result of a public civil action represented by the Federal Public Ministry of Alagoas (MPF/al), which held Brazkem for the repair of moral damage.The program’s activities and projects are defined by the Non -Patrimonial Damage Management Committee (CGDE), a group that brings together people from civil society and representatives of public institutions, who work voluntarily.

Functional Responsibilities

Under the guidance, direction and general supervision of the Unops Brasil Communication Associate and/or Project Manager, the Administrative Assistant (Communication) will be responsible for performing the following functions:

Operatively assist the elaboration and implementation of strategies and communication actions in projects:

Support the implementation of the program’s communication plan, focusing on external visibility and positioning with public opinion.

Support the preparation of communication products and reports, especially in the production part of textual content

Support the production of articles, posts on social networks and cards, including the capture of images and videos for multimedia materials.

Give operational support to journalistic coverage, organization and events.

Support the elaboration and execution of gender promotion activities, diversity and inclusion.

Assist in the organization of communication files.

Perform other tasks related to the position, as requested by Supervisor.

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Under the orientation, direction and general supervision of the Communications Associate of Unops Brazil and/or the Project Manager, the Administrative Assistant (Communications) will be responsible for performing the following functions:

Provide operational support in the development and implementation of strategies and communication actions in projects:
Support the implementation of the program communication plan, focus on external visibility and positioning before public opinion.
Support the development of products and communication reports, especially in the production of textual content.
Support the production of articles, publications in social networks and cards, including the capture of images and videos for multimedia materials.
Provide operational support for journalistic coverage, organization and realization of events.
Support the development and execution of activities to promote gender, diversity and inclusion.
Help organize communication files.
Perform other work -related tasks as requested by the supervisor.

Education/Experience/Language requirements

Training

Complete high school diploma is required.

Undergraduate Diploma in Communication or correlated areas is desirable and can replace some of the required years of experience.

Experience

Minimum of 3 years of experience (or less depending on academic qualifications) in administrative support work (in the area of ​​communication).
Experience with content production for social networks will be considered a differential.
Experience in communication for projects and/or communication in social, territorial areas or focused on rights guarantee will be considered a differential.
It is desirable to send a portfolio of presentation of productions already made in the journalistic field, such as articles and publications on social networks.
Experience with the Basic Tools of the Google Package (Gmail, Google Docs, Google Sheets and Google Slides) or Office Package (Word, Excel, PowerPoint) is required.
Languages

Complete fluency in Portuguese (reading, writing, speech).
Basic Spanish Knowledge Required

Work environment

The open vacancy is in person in the city of Maceió.The work regime is in person.It is possible that more people are endorsed in this process and may be called for positions in other cities or even totally remote.

Vacancy requirements

The position requires skills of calculation and writing of journalistic and institutional texts, as well as familiarity with different multimedia formats and languages.It also involves direct contact – by telephone and in person – with sources, partners and other actors involved in the project.The person will be responsible for supporting strategic communication actions, such as the launch of edicts, the production of content and the execution of the activities planned by the team.Due to the nature of the program, it will be necessary to make field visits, cover events and meetings, as well as participate in initiatives aimed at active listening and promoting popular participation.

Letter of motivation

Although your curriculum shows your skills, experience and training, we also want to know more about your interests and motivations.Therefore, we invite you to send a letter of presentation along with your candidacy for the vacancy.Remember to share your motivation to join the Unops team, your interests and skills.In addition, we would like to hear your perspective on UN values: inclusion, integrity, humility, and humanity, and the importance of communication in the guarantee of these values.For more information about UN values, see the Document Marco of Values ​​and Behaviors.

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Formation

Complete secondary studies are required.

A communication title or related areas is desirable, which can replace some of the required years of experience.

Experience

Minimum of 3 years of experience (or less depending on the academic degree) in administrative support work (in the communications area).
Experience with content production for social networks will be valued.
The experience in communication for projects and/or communication in social, territorial or rights will be differential.
It is desirable to send portfolio presenting productions already made in the journalistic field, such as articles and publications in social networks.
Experience with basic Google Suite tools (Gmail, Google Docs, Google Sheets and Google Slides) or Office Suite (Word, Excel, PowerPoint) are required.

Languages

Complete domain of the Portuguese (reading, writing and conversation).
Basic Spanish language is requiredWork environment

The vacancy is face -to -face, in the city of Maceió.The work regime is face -to -face.It is possible that in this process more people will be guaranteed and summoned in other cities or even totally remote.

Vacancy requirements

The position requires skills in research and writing of journalistic and institutional texts, as well as familiarity with different formats and multimedia languages.It also implies direct contact, by phone and in person, with sources, partners and other actors involved in the project.The person will be responsible for supporting strategic communication actions, such as launching notices, producing content and executing activities planned by the equipment.Due to the nature of the program, it will be necessary to make field visits, cover events and meetings, as well as participate in initiatives oriented to active listening and to promote popular participation.

Motivation letter

While your curriculum shows your skills, experience and education, we also want to know more about your interests and motivations.Therefore, we invite you to send a submission letter along with your application for the vacancy.Remember to share your motivation to join the Unops team, your interests and skills.In addition, we would like to know its perspective on the UN values ​​of inclusion, integrity, humility and humanity, and the importance of communication to guarantee these values.For more information about UN values, see the framework document of values ​​and behaviors.

Minimum of 3 years of experience (or less depending on the academic degree) in administrative support work (in the communications area).Experience with content production for social networks will be valued.The experience in communication for projects and/or communication in social, territorial or rights will be differential.It is desirable to send portfolio presenting productions already made in the journalistic field, such as articles and publications in social networks.Experience with basic Google Suite tools (Gmail, Google Docs, Google Sheets and Google Slides) or Office Suite (Word, Excel, PowerPoint) are required.
Minimum of 3 years of experience (or less depending on the academic degree) in administrative support work (in the communications area).Experience with content production for social networks will be valued.The experience in communication for projects and/or communication in social, territorial or rights will be differential.It is desirable to send portfolio presenting productions already made in the journalistic field, such as articles and publications in social networks.Experience with basic Google Suite tools (Gmail, Google Docs, Google Sheets and Google Slides) or Office Suite (Word, Excel, PowerPoint) are required.
Minimum of 3 years of experience (or less depending on the academic degree) in administrative support work (in the communications area).Experience with content production for social networks will be valued.The experience in communication for projects and/or communication in social, territorial or rights will be differential.It is desirable to send portfolio presenting productions already made in the journalistic field, such as articles and publications in social networks.Experience with basic Google Suite tools (Gmail, Google Docs, Google Sheets and Google Slides) or Office Suite (Word, Excel, PowerPoint) are required.
Minimum of 3 years of experience (or less depending on the academic degree) in administrative support work (in the communications area).Experience with content production for social networks will be valued.The experience in communication for projects and/or communication in social, territorial or rights will be differential.It is desirable to send portfolio presenting productions already made in the journalistic field, such as articles and publications in social networks.Experience with basic Google Suite tools (Gmail, Google Docs, Google Sheets and Google Slides) or Office Suite (Word, Excel, PowerPoint) are required.
Minimum of 3 years of experience (or less depending on the academic degree) in administrative support work (in the communications area).Experience with content production for social networks will be valued.The experience in communication for projects and/or communication in social, territorial or rights will be differential.It is desirable to send portfolio presenting productions already made in the journalistic field, such as articles and publications in social networks.Experience with basic Google Suite tools (Gmail, Google Docs, Google Sheets and Google Slides) or Office Suite (Word, Excel, PowerPoint) are required.
Minimum of 3 years of experience (or less depending on the academic degree) in administrative support work (in the communications area).Experience with content production for social networks will be valued.The experience in communication for projects and/or communication in social, territorial or rights will be differential.It is desirable to send portfolio presenting productions already made in the journalistic field, such as articles and publications in social networks.Experience with basic Google Suite tools (Gmail, Google Docs, Google Sheets and Google Slides) or Office Suite (Word, Excel, PowerPoint) are required.

Competencies for

Integrity and Inclusion:Treats all individuals with respect;It responds sensitively to differences and encourages others to do the same.Follows organizational and ethical standards.It is fully reliable.It is an example for others in terms of diversity and inclusion.
Leadership:It acts as a positive example contributing to the team spirit.Collaborates and supports the development of the others.Only for team managers: Acts as a positive example of leadership, motivates, directs and inspires others to be successful using appropriate leadership styles.
Partnerships:It demonstrates understanding the impact of your role on all partners and always puts the final beneficiary first.Establishes and maintains strong external relationships and is a competent partner for others (if relevant).
Results orientation:Efficiently establishes an appropriate course of action for you and/or others in order to achieve a goal.The actions lead to the complete accomplishment of the task with attention to quality in all areas.He sees opportunities and takes the initiative to take advantage of them.It understands that the responsible use of resources maximizes our impact on the beneficiaries.
Agility:Open/a to change and flexible in a dynamic environment.Can adapt your approach effectively to respond to changes in circumstances or requirements.Reflects on experiences and modifies your behavior.Performance is consistent, even under pressure.Always seeks continuous improvement.

Focus on solutions:Evaluates data and action courses to reach logical and pragmatic decisions.It adopts a rational approach without biases, with calculated risks.Use innovation and creativity in problem solving.

Effective communication:Expresses ideas or facts in a clear, concise and open way.His communication indicates consideration for the feelings and needs of others.He hears actively and shares knowledge proactively.Effectively deal with conflicts by overcoming differences in opinion and finding a middle ground.

Competencies ES

It shows to understand the impact of their function on all associates and always puts the beneficiary first.It develops and maintains solid external relations and is a competent associate for others (if you enter its functions).
Evaluate the data and procedures that must be followed to achieve logical and pragmatic decisions.Adopt an impartial and rational approach with calculated risks.Apply innovation and creativity to the problem solving process.
Effectively establishes a line of action and/or for others with the objective of achieving a goal.The actions lead to the correct achievement of the task with special attention to quality in all areas.Identify opportunities and take the initiative to act.It understands that the responsible use of resources maximizes the impact we can have on our beneficiaries.
Treat all individuals with respect, respond with tact to differences and encourage others to do the same.Defends ethical and organization standards.Maintains high standards of trust.It is a model for diversity and inclusion.
It is open to change and is flexible in an environment with a high pace of work.Adapt your perspective to changing circumstances or requirements.Reflect on past experiences and modify your own behavior.Performance is constant, even under pressure.Always pursue continuous improvements.
Express ideas or facts clearly, concisely and openly.Communication indicates a consideration for the feelings and needs of others.Listen actively and proactively share knowledge.It manages conflicts effectively by overcoming opinion differences and the search for a common denominator.
It acts as a positive model that contributes to the team spirit.Collaborates and supports the development of others.Only for personnel administrators: through the use of appropriate leadership styles, it acts as a positive leadership model, motivates, directs and inspires others to succeed.

Contract type, level and duration

Contract Type:Individual Contractor Agreement (ICA)
Contract Level:LICA SUPPORT, LEVEL 3
Contract modality:LOCAL INDIVIDUAL CONTRACTIST AGREEMENT – REGULAR
Contract Duration:Indefinite.Continuous contract subject to organizational requirements, availability of funds and/or satisfactory performance.This contract is established in the regular monthly contract modality, which means that the contract refers to a continued service provision making payments at the end of each month.

CRITERION:It is mandatory to have Brazilian nationality or valid work visa not linked to Unops.It is necessary to reside in the country during the mission.This vacancy is open to internal personnel from Mercosur countries and subject to work visa.It is a local position and subject to the local scale of the country.

For more details about the contractual type ICA, visit:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Text in Spanish

Type of contract: Individual Contractor Agreement (Ica)
Contract level: LICA SUPPORT, LEVEL 3
Type of contract: Local Individual Contractor Agreement – Regular
Duration of the contract: Indefinite.Continuous contract subject to organizational requirements, availability of funds and/or satisfactory performance.
This contract is established as a regular monthly contract, which means that the contract refers to the continued provision of the service, paying at the end of each month.

Criteria: It is mandatory to have Brazilian nationality or visa of valid work and not linked to one.It is necessary to reside in the country during the allocation, this vacancy is open to internal personnel of Mercosur countries and subject to obtaining the work visa, it is a local position and subject to the local scale of the country.

For more details or about the contractual modality, visit:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional information

Unquested applications will not be accepted.
Applications received after the closing date will not be considered.
Only selected candidates will be contacted and invited to the next phase of the selection process, which consists of several evaluations.
Unops celebrates diversity and is committed to equal employment opportunities.Unops’s workforce is composed of people of various nationalities, cultures, languages, races, gender identities, sexual orientations and skills.Unops aims to maintain and strengthen this diversity to ensure equal opportunities and an inclusive work environment for the entire workforce.
Unops encourages qualified female candidates, as well as qualified candidates for sub-reported groups in Unops’s workforce, to apply.These groups include people from racialized or indigenous groups, members of gender identities and minority sexual guidance, as well as people with disabilities.
Unops would like to ensure that all candidates perform the best possible performance during the evaluation process.If you are selected and need additional assistance to perform an assessment test, such as reasonable accommodation, inform the human resources responsible when you receive the invitation.

Terms and conditions

For Civil Service positions, Unops reserves the right to appoint a candidate at a level lower than announced in the announcement of the vacancy.
Holders of retention contracts should complete a series of mandatory courses before starting to work for Unops.These courses should be completed outside the hours worked for Unops and the approximate total duration is approximately four hours.For more information about retention contracts, see this page.
All Unops staff is responsible for performing their duties in accordance with the United Nations Charter and Unops policies and instructions, as well as the relevant responsibility structures

qualifications: Bachelor’s Degree

workHours: 40 hours per week

experienceRequirements: No experience required