JOB DESCRIPTION

Work Location
Vienna HQ

Expected duration
This internship is for a minimum of 3 and a maximum of 6 months, and designed to be in-person and full-time (40 hours per week). The duration and modality can be adjusted on request of the successful candidate. The internship is envisaged to start in May/June 2025

Duties and Responsibilities
The internship position is located in the Office of the Chief, Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC) and envisaged for a period of minimum 3 months and maximum 6 months. The internship is envisaged to start in May/June 2025. The internship can be undertaken remotely or in person. The internship is UNPAID and full-time; i.e. 5 days per week (40 hours). The selected intern will work under the supervision of a staff member in the team or project to which they are assigned. HRMS is committed to attracting and cultivating a pool of diverse talent, fortifying a dynamic and an inclusive organizational culture, and supporting a transformational and accountable leadership that aims to strengthen our organizational capabilities. HRMS strives to continuously develop a professional and mobile workforce equipped with the knowledge, skills and experience to accomplish our ambitious and important organizational mandates together with key stakeholders. HRMS is dedicated to fostering diversity and inclusion within its workforce, and encourages all candidates, including persons living with disabilities, to apply. Reasonable accommodation for applicants with disabilities may be provided to support participation in the hiring process and for selected candidates in carrying out their functions when requested and indicated in the application For more information about the work of UNOV and UNODC, please visit www.unov.org and www.unodc.org respectively. The intern will contribute to various ongoing projects and initiatives depending on their background and the needs of the Office. Typical responsibilities may include, but are not limited to: • Supporting the UNOV/UNODC Internship Programme, including reviewing onboarding documents, preparing welcome materials, and coordinating with relevant teams. • Acting as a liaison between HRMS and internship supervisors to facilitate communication and ensure timely processing of agreements. • Assisting with the preparation and issuance of internship agreements and completion certificates. • Drafting and formatting internal communications, reports, and meeting summaries with clarity and professionalism. • Creating and maintaining tracking tools (e.g. Excel sheets) with various data and reporting on statistics. • Updating and maintaining the internal HRMS calendar. • Contributing to the preparation of HRMS monthly newsletter by drafting content, collecting inputs, and assisting with layout and formatting. • Preparing and sending regular email communications (e.g. reminders, updates, and announcements). • Performing other administrative tasks and providing general support to the team, as required.

Qualifications/special skills
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: • Applicants must meet one of the following requirements: (a) be enrolled in, or have recently completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have recently completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). • Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; • Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views; • Be computer literate in standard software applications; Applicants must have good knowledge of standard software applications, especially MS Word, MS PowerPoint, MS Excel, and MS Teams; • Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. For this position, studies in the field of Business Administration, Human Resources, Education, Communications, Social Sciences, Humanities or other related degrees would be desirable.

Languages
English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an advantage. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

Additional Information
Not available.

Intern Specific text
Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements