USAID : Administrative Assistant (Rover)- based in Kinshasa – Kinshasa

tendersglobal.net

JOB DESCRIPTION

The job holder serves as interim or roving Administrative Assistant to Mission Offices, as assigned. The Administrative Assistant is assigned to the Mission’s Executive Office (EXO), and may report administratively to the USAID Human Resources (HR) Specialist/Assistant for assignment. When serving on assignment as an Office Administrative Assistant, day-to-day supervision will be from the appropriate organization Chief. The Administrative Assistant will perform work in lieu of administrative personnel who are ill, on vacation, or otherwise absent for varying periods of time. The Administrative Assistant will provide time and attendance (T&A) back-up and support of the Office of assignment, or to EXO/HR, as required. The formal supervisor is the Executive Officer. The Administrative Assistant may perform other office functions appropriate for their training and grade level.

As assigned, serves as Administrative Assistant (to an Office, Branch, or other Unit), with responsibility for providing the full range of administrative and clerical support to the organization staff. The Administrative Assistant receives phone calls, sends and receives Emails and faxes, and arranges meetings and appointments at the request of the assigned organization’s staff with Mission, Host-Government, Implementing Partners (IPs), Non-Governmental Organizations (NGO), donor organizations, private-sector, and other contacts; arranges transportation as needed; and, takes minutes at meetings when requested. The Administrative Assistant maintains the organization Chief’s appointments based on a good knowledge of commitments, and maintains their calendar, reminding the Chief and others of meetings and appointments. The Administrative Assistant takes messages in the absence of organization staff, directing callers to other staff members, or answering questions personally; receives and assists visitors, answers questions, or directs them to a staff member who can assist them; schedules meetings, and ensures that attendees are briefed or provided proper background material for meetings; and, participates in maintaining conference room schedules, in coordination with other Mission administrative staff. 20%

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements


Apply for job

To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.

Share

Recent Posts

M&E Pre-Construction Manager

Job title: M&E Pre-Construction Manager Company Strong Recruitment Group Job description Position: M&E Pre-Construction Manager…

2 minutes ago

Service Sales Manager Separation (m/w/d)

Job title: Service Sales Manager Separation (m/w/d) Company InnoTech Experts Job description Innovationen im Service…

25 minutes ago

Senior Mechanical Design Engineer

Job title: Senior Mechanical Design Engineer Company Morson Talent Job description Our client undertakes a…

46 minutes ago

Maschinen- und Anlagenführer Extrusion (m/w/d)

Job title: Maschinen- und Anlagenführer Extrusion (m/w/d) Company Sealed Air Job description , protected disability,…

1 hour ago

Senior EIA Consultant

Job title: Senior EIA Consultant Company AECOM Job description Company DescriptionWork with Us. Change the…

1 hour ago

(Senior) Associate (m/w/d) im Bereich Employment&Pensions

Job title: (Senior) Associate (m/w/d) im Bereich Employment&Pensions Company HC Legal Job description ) 2547420…

2 hours ago
For Apply Button. Please use Non-Amp Version

This website uses cookies.