VAC-11911 Field Coordination Assistant

Under the overall supervision of the Head of Satellite Office (HoSO) in Zamboanga & direct supervision of the HSS National Migration Health Officer in Zamboanga & in close collaboration with the Project Assistant (Field Coordination & Liaison) in Cotabato, the successful candidate is responsible & accountable for ensuring the fulfillment of quality implementation of our cleints health programming operations, particularly support in the coordination & administration of health components under the BARMM resilience activity in province & cities in Basilan.

• Assist in planning, implementing & monitoring health programs & initiatives tailored to the needs of local population in Basilan.

• Assist the preparation & support in coordination of health related activities in alignment with the agreed purpose, scope & workplan, as guided by the HSS National Health Officer.  

• Support in ensuring proper & regular communication & collaboration with stakeholders such as health & non health government partners, local civil society organizations, community leaders, youth & private sectors in Basilan.

• Manage data collection records & support in drafting monthly status reports, correspondence, briefing notes, presentations & other forms of documentation related to the health programming.

• Perform various administrative & clerical tasks such as preparing the necessary activity logistic arrangements & requests such as documents, materials & resources for the smooth execution of activities & office functions in the province, as guided by the HSS National Health Officer & Field Coordination Assistant Lead.

• Support community engagement processes such as monitoring, consultations, focus groups discussions, information campaigns, surveys, mapping, trainings & activities, with guidance from National Health Officers.

• Respond to general information requests & inquiries and ensure adherence to our clients protocols such as visibility, data protection & PSEA.

• Undertake duty travels in support of the program.

• Perform such other duties as may be assigned.

This role works under the overall supervision of the Head of Satellite Office (HoSO) in Zamboanga & direct supervision of the HSS National Migration Health Officer in Zamboanga & in close collaboration with the Project Assistant (Field Coordination & Liaison) in Cotabato.

• Bachelor’s degree in public health, social science, education, management, community development, health administration or a related field with one year of relevant professional experience or high school degree with three years of relevant professional experience.

• Experience in administrative & clerical management related to public health activities.

• Experience in the public health & / or health sciences sectors is an advantage.

• Experience in humanitarian or development operations & / or government social or health services.

• Experience in liaising with government counterparts, including those in Basilan local government offices.

• Excellent communication & writing skills with strong computer literacy, especially advanced working knowledge of Microsoft Offices.

• Strong familiarity with the context of BARMM & surrounding areas, knowledge of the issues & programs related to public health at the national & local (Basilan, BARMM) level is highly desirable.

• For this position, fluency in English & Filipino is required (oral & written).

• Respects & promotes individual & cultural differences. Encourages diversity & inclusion.

• Maintains high ethical standards & acts in a manner consistent with organizational principles / rules & standards of conduct.

• Demonstrates ability to work in a composed, competent & committed manner & exercises careful judgment in meeting day to day challenges.

• Demonstrates willingness to take a stand on issues of importance.

• Shows compassion for others, makes people feel safe, respected & fairly treated.

• Develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.

• Produces & delivers quality results in a service oriented & timely manner. Is action oriented & committed to achieving agreed outcomes.

• Continuously seeks to learn, share knowledge & innovate.

• Takes ownership for achieving the organization’s priorities & assumes responsibility for own actions & delegated work.

• Encourages & contributes to clear & open communication. Explains complex matters in an informative, inspiring & motivational way.

• Provides a clear sense of direction, leads by example & demonstrates the ability to carry out the organization’s vision. Assists others to realize & develop their leadership & professional potential.

• Creates an enabling environment where staff can contribute their best & develop their potential.

• Promotes shared values & creates an atmosphere of trust & honesty.

• Works strategically to realize the organization’s goals & communicates a clear strategic direction.

• Leads with humility & shows openness to acknowledging own shortcomings.

This role has no team management responsibility.

Qualified female candidates are encouraged to apply for this role.