tendersglobal.net
Foreign, Commonwealth and Development Office (Policy & Political roles)
Chancery
Main purpose of job:
The British High Commission in Bandar Seri Begawan is recruiting an Executive Assistant to the High Commissioner. We are looking for a person with strong interpersonal and organisational skills, who wants to work at the core of the British High Commission, providing administrative support to the High Commissioner and Deputy High Commissioner and helping to co-ordinate work across the Mission.
Tasks will include diary management and arranging meetings, drafting letters and diplomatic notes, and managing the High Commission general email inbox.
The jobholder will also act as secretary to High Commission meetings, organise programmes (both for the High Commissioner when travelling and for visiting staff) and maintain a forward look for events and activities at the High Commission.
The successful candidate will be well-organised, meticulous and with a strong eye for detail. They will be confident and professional in working with people from all walks of life, including very senior officials, ministers, and representatives from across government and society. We are looking for someone culturally sensitive and able to work as part of a team – contributing to and learning from the corporate life of the High Commission as well as fulfilling their own role to an excellent standard. They should be able to take the initiative and be persistent and patient in achieving goals. They will need to be able to flex when priorities or plans change and should be willing to support other staff or take on ad hoc tasks as required. The successful candidate will also need to have high levels of personal integrity, be reliable and trustworthy.
Roles and responsibilities / what will the jobholder be expected to achieve?:
The precise responsibilities may be subject to change as the incumbent and new High Commissioner establish themselves in their respective roles and in line with evolving business priorities.
Resources managed (staff and expenditure):
No direct staff management but close working with the Social Secretary/Residence Manager will be a vital part of this role.
The current incumbent does not have responsibility to manage a budget, but in the future there could be responsibility for overseeing an admin budget such as travel or entertainment.
Language requirements:
Language: English
Level of language required: Fluent
Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together
2 August 2024
Administrative Officer (AO)
Full-time, Permanent
35
Asia Pacific
Brunei Darussalam
Bandar Seri Begawan
British High Commission
1
BND
BND 2,400
23 September 2024
Learning and development opportunities (and any specific training courses to be completed):
The British High Commission is committed to supporting staff development. You will have access to an extensive range of in-house training opportunities, mostly on-line, as part of the wider Foreign, Commonwealth and Development Office learning and development package. Some travel to regional conferences or training can be expected and there may be the opportunity for a visit to the UK as part of your learning and development.
Employment offers are subject to successful clearance of pre-employment checks and local labour requirements. Staff who are locally recruited by the British High Commission are subject to Terms and Conditions of Service according to local employment law.
Working patterns:
Monday – Thursday 08:00 – 16:30
Friday 08:00 – 12:00
We encourage staff to work flexibly to suit their own personal needs in parallel to the requirements of the job. Some aspect of the role will need you to be in the office at certain times. We provide a laptop and phone for use outside of the High Commission and when travelling.
In crisis/emergency situations work as required to support the response (sometimes on a shift pattern working unsociable hours)
The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.
No accommodation or relocation expenses are payable in connection with this position. Foreign Nationals, with assistance from the High Commission, must be able to obtain a permit to work in Brunei in order to apply.
Visa/Passport Requirement: No specific requirement/holds or must be able to secure a local work permit
Security Clearance: Official
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
The UK and Brunei celebrate 40 years of diplomatic relations this year. The long-standing friendship between our countries is underpinned by our shared history, our close education ties and strong government-to-government and people-to-people links. Defence ties are of particular significance, with Brunei Darussalam hosting British Forces Brunei, supporting security and prosperity in the region. In 2021 the UK became an ASEAN Dialogue Partner, and the UK and Brunei launched a Strategic Dialogue. The last three years has seen our bilateral relationship become ever closer and the British High Commission has increased in staff numbers due to the broadening work areas – this is an exciting time to join our mission. August 2024 sees the arrival of our new High Commissioner – our first female Head of Mission and you will have a key role in supporting her to settle in. You will also have the opportunity to determine the shape and ways of working of the Executive Office with her. The EA is a pivotal role within the High Commission – you will be at the centre of the action and will make an important contribution to the running of the office. Our style is very inclusive; the High Commissioner and the High Commission team will value your opinions and ideas.
The British High Commission is a “happy, high performing and creative” team. We expect all staff to actively demonstrate respect, kindness and cultural sensitivity. We are inclusive, we get to know each other, and value our diversity and the contribution we each bring. We are fair, act with integrity, and tackle inequality and unacceptable behaviour.
Bandar Seri Begawan
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