Main purpose of job:

The British Embassy Bangkok is a large diplomatic mission of around 150 staff delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives including on economic and sustainable development, trade, security, open societies, consular services and law enforcement. This is an exciting opportunity to join our diverse team.  

This role will provide administrative and project support to ensure that the Economic and Sustainable Development team can successfully deliver on a range of areas in the UK-Thailand Strategic Partnership, including economic and sustainable development, finance, digital, climate, energy and environment, science, and health.

This may include undertaking basic policy and contextual analysis, building your understanding and networks within assigned policy areas, and using these to inform UK policy positions and advocacy. You will leverage your organisational and relationship building skills to maximise the impact of the team’s work across our bilateral, multilateral, and regional goals. You will work closely with colleagues from across FCDO and His Majesty’s Government. 

In addition to logistic and admin support, this the jobholder may undertake basic policy and contextual analysis, building your understanding and networks within assigned policy areas, and using these to inform UK policy positions and advocacy. You will leverage your organisational and relationship building skills to maximise the impact of the team’s work across our bilateral, multilateral, and regional goals. You will work closely with colleagues from across FCDO and His Majesty’s Government. 

Roles and responsibilities / what will the jobholder be expected to achieve?:

Team administration (40%)

• Provide administrative support as required, including with travel bookings, managing and scheduling meetings and events, Embassy visitors, catering, stationary and the induction of new team members.
• Set up and manage team meeting appointments, contact guest speakers, and collate and share meeting agendas.
• Request, collate and submit budget forecasting for team travel and subsistence, and business hospitality and events.
• Input to Communications Team on internal communication (e.g. gathering contributions for the Embassy internal newsletter; coordination on external communications in conjunction with the rest of the team).
• Team Learning and Development (L&D) Coordinator: Research and liaise with providers for team activities; schedule team L&D activities as required.
• Support members of the team in arranging inward and outward visit by Thai and UK officials.
• Act as a point of contact to assist on-site guest with security clearance.
• Ensure that the ESD Team’s information is managed effectively in order to meet our business and legal requirements and to ensure we make the most efficient use of resources.
• Work flexibly to provide administrative support to the ESD Counsellor and Deputy Head when necessary. Work as a team with the other ESD support officer to provide resilience during busy periods and provide cover for each other when on leave.

Events (25%)

• Support delivery of events for ESD Team and ensure cross team working.
• Work with thematic leads to design and deliver events/activities that maximise our influence and impact, responding to current challenges and utilising technologies to reach our audiences, whilst providing good Value for Money.
• Lead and coordinate event logistics, including maintaining guest lists, sending out invitation, scoping and providing suggestions for venues, travel, and facilities.
• Support event leads in undertaking evaluations. Collate learning from events to understand how we can improve delivery against objectives through future events.

Project administration (25%):

• Provide project administration and management support for the delivery of UK’s sustainable development projects and programmes including timely procurement and payment process.
• Support project delivery including conduct basic research and analysis on specific topic.
• Assist project leads to organise workshop / activities as required; and to ensure timely delivery and that important milestones are met.
• As with all UK programmes, follow project management principles as required by UK processes including to identify and mitigate risks.

Other (10%)

In times of peak operation demand, work flexibly within the Section and within the Embassy. All staff will be expected to make a corporate contribution to the smooth running of the British Embassy, either through a committee membership or another voluntary role.

As a team, and as an organisation, we put respect and kindness first. We are inclusive, we get to know each other, and value our diversity and the contribution we each bring. We are fair, act with integrity, and tackle inequality and unacceptable behaviour. We work together and take responsibility to solve problems.  We value ambition, but also being supportive of one another.  We  believe work-life balance is important: the jobholder will be able to work flexibly as detailed below and should expect to work extended hours only very rarely. We are therefore seeking out candidates who believe they can embody these values: who are enthusiastic, proactive and kind towards others.

• Team player driven with a passion to make a difference as part of a collaborative section that values kindness.
• Excellent written and oral communication skills, in both Thai and English languages.
• Excellent organisational skills and ability to prioritise own workload.
• Positive attitude and proactive approach to working with others
• Strong numeracy skills
• Knowledge of Microsoft Office including Word and Excel

Language requirements: 

• Language: English & Thai
• Level of Language Required:
  o    English: Excellent command of spoken and written English, equivalent to IELTS 7 or above.
  o    Thai: Excellent command of spoken and written Thai