Main Purpose of Job:

The Chevening Scholarship Programme is the British Government’s flagship global scholarship Programme, funded by the Foreign, Commonwealth and Development Office (FCDO) and partner organisations. It celebrated its 40th anniversary in 2023. Chevening identifies future leaders and key influencers across 160 countries and territories, providing them with an opportunity to study a postgraduate degree, mostly at the masters level, in the United Kingdom (UK). It has a 55,000 strong global alumni network.

Since Chevening’s inception in 1983, over 3,000 Mexicans have received all-inclusive awards to study in the UK. Our alumni continue to contribute to Mexico’s development in different capacities. The successful candidate will work with a dedicated team at the British Embassy to deliver the Chevening Scholarship Programme by providing administration support for the promotion, recruitment, interviewing and selection stages of the award process. The candidate will also help manage and liaise with the Chevening Alumni Mexico (CAM) association who conduct a broad range of educational, learning and advocacy activities and oversee management of a website (https://cheveningmexico.org/).

The jobholder will also support the administration of the International Leaders Programme (ILP) in Mexico and report to the Chevening Programme Officer (CPO).

Roles and Responsibilities :

Administrative:

·         Lead on administrative and logistics tasks, including:

o   During the Selection Process: downloading applications, assisting with shortlisting, arranging interview panels, updating the Chevening online application system with short-lists and interview results;

o   During the Pre-Departure and Welcome-Back Process: co-organise along with the CPO the pre-departure and welcome back event and lead on the briefings (HMA and sponsors);

·         Use programme management skills to monitor and secure the implementation of the Chevening Alumni Programme Fund (CAPF) projects – including the bidding stage;

·         Update and maintain Chevening alumni database for Mexico (identify where and what the communicty is doing);

·         Give support for the administrative and financial processes of the Chevening and ILP programmes (claims, payments, etc.) to maintain healthy level of performance, value for money (VFM) achieving 100% expenditure;

·         Organise logistics (hotel and flight booking, catering, IT and sound equipment) arrangements for the participation of new ILP delegates;

·         Give advice to the team on administrative processes;

·         Give advice to the line management on monthly expenditure against their budgets (CAPF, Marketing/Promotion and Alumni General Fund);

·         Identify proactively any deviations on project execution based on budget baseline;

·         Assure actions are taken to solve any under or over spend against project profiles;

·         Other administrative support to the Chevening team as required

Communications:

·         Support the delivery of Chevening communication campaigns and outreach events including University fairs, education exhibitions and road shows;

·         Management of the promotional and marketing material, including liaison with the Chevening Secretariat and other suppliers on design, branding and delivery of them;

·         Promote Chevening information among colleagues at the Embassy to foster office-wide marketing of the scholarships and sponsorship opportunities;

Engagement:

·         Support the organisation of Chevening and UK alumni outreach events (authorisations, agenda, list of attendees, layout);

·         Research commercial opportunities for the programme, that translate into partnership agreements;

·         Work along with the wider Education Virtual Team (Chevening, Science and Innovaction, Commercial Section/DBT’s education strand) for the position of UK education;

·         Draft monthly and also events’ reports of the real expenditure and results of the events;

·         Keep continuing communication with The Scholarships Unit (TSU), Chevening Secretariat, FCDO’s Protocol Directorate, and ILP Team in London, as well with the local association (CAM);

·         The successful candidate will be able to pursue relevant education projects in areas such as EdTech.

All employees in the Embassy network are expected, as part of their job to contribute towards a selected corporate activity.

·         Bachelor’s Degree in a field related to education or development (International Development, Gender and Inclusion, Inclusive Economic Development) or a field associated with diplomacy (International Relations);

·         Ability to communicate clearly and effectively in English and Spanish with customers, colleagues and team members.

·         Great interpersonal effectiveness: Treating others with consideration and respect and supporting members of the team, considering tolerance to different cultures, beliefs & needs.

·         Strong interpersonal, organisational and presentation skills.

·         Strong customer focus, stakeholder engagement and team working skills

·         Strong IT skills, Microsoft Office (Word, Excel and PowerPoint) and web based applications (Canva).