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View Vacancy – Corporate Service Officer Estates (ALB23.557)

  • Contract
  • Tirana
  • Posted 6 months ago

British Embassy

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View Vacancy – Corporate Service Officer Estates (ALB23.557)


The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Estates, Corporate Services Support

The British Embassy in Tirana is part of a worldwide network, representing British political, economic, commercial and consular interests overseas. We are currently looking for a Corporate Services Officer focussed on Estates. 

The Corporate Services Officer Estates will manage the operational delivery of estates, health and safety and transport work to ensure a safe and compliant platform for all staff. Supervise project works, maintenance and the arrivals and departures process.  Also they will manage Estate support staff, including outsourced resources.

Roles and Responsibilities

Estates Operations (50%)

  • Monitor and maintain a planned preventative works register and schedule/respond efficiently to reactive work requests in collaboration with the Estates Officer.
  • Acting as the initial escalation and contact point for staff queries.  Focus on effective customer service, ensuring that the estates team is providing a professional service in line with the post corporate services charter.
  • Deliver minor work packages, including technical drawings, contract documentation, as well as preparing and maintaining annual rent contracts.
  • Manage and maintain the arrivals and departure process. (March in and March out) 
  • Manage the vehicle fleet, including maintenance and replacement activities.

Compliance 20%

  • Manage inventory and warehouse stock.
  • Perform and document property inspections and hazard risk assessments for both residential and office estate in coordination with the Estates Manager
  • Ensure estates systems and data are maintained and verified on a regular basis.
  • Monitor energy and consumption and implement sustainability initiatives at post.

Health & Safety 20%

  • Work closely with Estate Manager to manage health & safety related issues, ensuring full compliance with FCO and local legislation.
  • Report any risks proactively to the Estates Manager
  • Deliver health and safety policy implementation, training and standards.
  • Be the appointed health and safety coordinator.

Team Support 10%

  • Assist other members of the Corporate Services team as required.
  • Participate in post crisis activity.

  • Fluency in English and Albanian, including good writing skills (written and spoken, minimum of B2 level in English and C level in Albanian according to CEFR framework*);
  • Working experience in estates/facility role 
  • Health & Safety regulations working experience/ knowledge
  • Customer service skills, high attention to detail, able to follow strict/complex procedures
  • Experience in overseeing maintenance teams
  • Driving License, Category B
  • Resilient; able to deal with pressure and work flexibility to deal with competing demands
  • Good command of MS Office, Exchange and Autocad

       

  • UK and local Health and Safety knowledge
  • University degree preferably in CivilElectrical engineering (not a must)

Seeing the Big Picture, Managing a Quality Service, Delivering at Pace, Working Together

26 November 2023

Administrative Officer (AO)

Fixed term, with possibility of renewal

36

Europe, Eastern Europe & Central Asia

Albania

Tirana

British Embassy

1

ALL

134,826

15 December 2023

This is for a full time employment, on a fixed term basis for one-year with possibility of renewal.

No accommodation and relocation expenses are payable in connection with this position.

The successful candidate must have the right to live and work in Albania.

Interested candidates must fill out the online application form in full.

A local and international ‘Vetting’ process will be performed to the successful candidate.

* Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment  levels  please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Tirana

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.

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